Bookkeeper/Executive Assistant
- Philippines
- Permanent
- Full-time
We are seeking a highly organized, detail-oriented individual to join our team. The Tenant Acquisition & Administrative Support Specialist will play a crucial role in managing tenant acquisition, communication, administrative tasks, legal & compliance support, and assisting with financial matters.
Key Responsibilities:
Tenant Acquisition:
- Send bulk emails through the site to potential tenants.
- Respond to tenant inquiries and collect contact information to vet potential tenants.
- Vet tenants and maintain the prospective tenant sheet.
- Schedule Zoom interviews and apartment viewings.
- Handle lease signings and application submissions to housing programs.
- Collect required documents from tenants (e.g., ID, income proof).
- Update stakeholders and tenants on inspection schedules.
- Execute HAP contracts.
- Cross-check the lease-up checklist to ensure all documents are received before tenant move-in.
- Notify tenants of upcoming inspections, maintenance, and exterminator visits.
- Respond to tenant complaints and coordinate with the property manager for resolutions.
- Organize and maintain tracking sheets and digital files (Slack, Google Drive, etc.).
- Update and manage internal calendars, including deadlines, reminders, and recurring tasks.
- Provide updates to the team via Slack and in meetings.
- Attend webinars and provide summaries or share recordings for team use.
- Provide support to stakeholders with documents or assistance as needed.
- Prepare and file legal documents with the supervision of General Counsel.
- Monitor court dates and newly filed documents for active litigations.
- Assist with compliance filings.
- Follow up with city programs regarding financial incentives (e.g., bonuses, fees).
- Assist in updating records and reconciling data in QuickBooks.
- Provide support with personal errands for stakeholders as needed.
- Strong organizational skills with attention to detail.
- Excellent communication and customer service skills.
- Ability to manage multiple tasks and prioritize effectively.
- Proficient in using digital tools (Slack, Google Drive, QuickBooks, etc.).
- Previous experience in property management, tenant acquisition, or real estate is a plus.
- Ability to work independently and as part of a team.
- Familiarity with legal compliance and documentation filing preferred.
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