VA Listing Coordinator & Marketing Assistant | 42045954867
Central Visayas
Permanent
Full-time
15 days ago
VA Listing Coordinator & Marketing Assistant (Remote, Full-Time) Location: Remote Schedule: 8:30 am - 5:30 pm Central Time, Monday-Friday (40 hours/week) Compensation: $1,200 - $1,600 per month (depending on experience) About The Role We're seeking a highly organized and detail-oriented VA Listing Coordinator & Marketing Assistant to support a growing real estate team. In this role, you'll manage and coordinate the listing process while also providing general administrative and client support. You'll play a key role in keeping transactions, documentation, and communications running smoothly and efficiently. Key Responsibilities Listing Preparation & Coordination Create and maintain organized electronic folders for each listing. Coordinate with DOO to ensure vendors (stagers, photographers, sign/lockbox installers) are scheduled and tracked. Track seller "homework" items (disclosures, staging checklists, documents) and follow up until complete. Prepare, build, and ensure every MLS listing entry follows branding and compliance standards. Marketing & Promotion Listing Marketing Create, prepare, and manage listing data and status in MLS and brokerage platforms. Follow pre-generated action plans for listings to ensure all tasks are completed in a timely manner. Create digital marketing collateral using provided templates. Draft and send promotional emails to co-op agents. Execute reverse prospecting campaigns and outreach through MLS tools. General Marketing Support Assist with social media content scheduling and posting. Support print marketing by prepping magazine ads, postcards, and other direct mail campaigns. Help maintain marketing calendars and track deadlines for ad submissions, campaigns, and events. Assist with client and community event preparation by creating graphics, RSVP forms, event reminders, and follow-up communications. Collect and organize photos, testimonials, and marketing assets for team branding purposes. Compliance & Documentation Confirm compliance is maintained with brokerage policies and keep digital files audit-ready at all times. Maintain detailed records of listing activity and communications for each property. Communication & Scheduling Act as a point of communication with team members regarding timelines, listing updates, and marketing steps. Coordinate public and broker open houses virtually: Add events to team calendar. Send reminders/updates to sellers and host agents. Provide digital support materials as needed. Deliver timely updates to DOO and Listing Agent on listing and marketing progress. Requirements Must have prior U.S. real estate experience. Prior experience in real estate or a similar administrative/coordinator role. Proficiency in Microsoft Office, Google Suite, and real estate-specific software (DocuSign, Sisu, Brokermint). Excellent written communication skills. Ability to work independently and manage time effectively. Willingness to learn new systems and processes. Neutral/American-sounding accent preferred for client interactions. Must have own laptop, cellphone, and a home office setup with fast, reliable internet. Tools & Platforms Used (training provided where needed) MLS systems (HAR, Matrix) Transaction Management (Sisu) Brokerage Backend (IMPACT, Maxa, DocuSign, Zipforms) Google Workspace (Drive, Docs, Sheets, Gmail) Microsoft Office (Word, Excel, Outlook, Teams) Canva/Adobe PDF Social media scheduling tools (Meta Business Suite, Later, or similar) CRM & Email marketing platforms (Boldtrail) Operational (Asana, Slack) Expectations & Standards Be available during U.S. Central business hours and respond to internal team messages within 15-30 minutes. Maintain accuracy and compliance across MLS entries and documentation. Proactively follow up on outstanding items (seller documents, marketing approvals, campaign deadlines). Protect confidentiality and consistently uphold a professional brand image. Take ownership of assigned tasks and ensure deadlines are consistently met. Work Hours Monday-Friday, 8:30 am - 5:30 pm Central Time (40 hours/week). Occasional availability for team meetings outside of core hours. Compensation $1,200 - $1,600 per month (depending on experience). Show more Show less