Administrative Assistant | Hybrid (Once a Month RTO) | Dayshift

ZigZag Careers

Ortigas Center, Pasig City
Permanent
Full-time

1 month ago
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ZigZag Offshoring is looking for a Administrative Assistant to join our team!About our ClientOur client leaves a Bright Impact on the people and places benefiting from the billions of dollars invested in Australian infrastructure. Their professional services consultancy offers infrastructure lifecycle services to public and private sectors with government and contractor clients across transport, precincts, development, engineering, defence, renewable energy, health, water, disaster recovery, and social infrastructure.They bring the best talent in the market to deliver sustainable legacies through services including stakeholder engagement, facilitation and workshops, research, tendering, social license, supply chain participation, creative and branding, change and culture management, digital tools, strategy and policy, independent advice and audits, and more.About the RoleAs Administrative Assistant, your primary responsibility will be to provide crucial support to their Partnerships team. Your role is vital in ensuring the seamless and efficient execution of daily operations. They are seeking an organised, detail-oriented, tech-savvy, and proactive individual who excels in a fast-paced environment.ResponsibilitiesCoordinator Support:

Ensure their Partnerships Department is supported in executing the activities required to administrate proposals, tender opportunities, resourcing, quoting, build new business, and manage the day to day operational administration tasks
Prepare and edit documents, reports, and presentations
Maintain and update databases and records
Manage emails and correspondence, redirecting inquiries as necessary.

Calendar Management:

Assist in scheduling meetings and appointments for team members
Ensure efficient time management by organising and managing calendars
Send reminders and confirmations for appointments and meetings.

Record Keeping:

Maintain accurate records and files, both physical and electronic
Assist with data entry and document management.

Team Collaboration:

Collaborate with colleagues and other departments to support various projects and initiatives.

Required Skills/Qualifications:

Energetic with a purposeful mindset
Proven experience as an administrative assistant or in other relevant administrative support roles
In-depth understanding of the entire MS Office suite
Excellent time management skills with the ability to multitask and prioritise work
Must be capable of meeting deadlines in a fast-paced and rapidly changing environment
An initiative-taking approach to problem-solving with strong decision making skills
Excellent interpersonal and communication skills

ZigZag Careers