Executive Virtual Assistant - Multi-Company CEO Support

• Applications with an introduction video attached will be prioritized.

• Coordinating projects
• Scheduling meetings
• Managing correspondence
• Producing executive-ready reports

• Maintain and proactively manage calendars for multiple companies
• Adjust schedules in real time to accommodate shifting priorities without waiting for instructions

• Track CEO-led initiatives
• Push deadlines when necessary
• Flag bottlenecks and ensure projects progress smoothly

• Serve as the primary point of contact for internal teams and external clients seeking the CEO
• Draft, screen, and initiate correspondence with clear escalation when needed

• Plan and confirm meetings, conferences, and travel
• Prepare agendas, collate materials, and take actionable minutes

• Compile reports, presentations, and briefs tailored to the CEO’s needs
• Identify gaps or inconsistencies before submission

• Identify inefficiencies in office workflows
• Suggest actionable solutions
• Implement approved changes across multiple companies

• Conduct needs analysis, SWOT analysis, root cause analysis, and action planning for initiatives
• Present actionable recommendations

• Handle urgent or unexpected tasks without supervision
• Escalate only when resolution is impossible

• 1–2+ years supporting C-Suite executives with multi-company responsibilities
• Must work independently, prioritize competing demands, and take ownership of outcomes
• Excellent verbal and written communication; minimal regional accent; able to compose executive-level emails and documents
• Proven multitasking and time management; able to handle interruptions without losing focus
• Comfortable performing voice-based tasks and managing US-aligned schedules (night shift PH time)
• Proficient in Google Suite; quick learner of new tools and systems
• Critical thinking: ability to anticipate problems, make decisions, and provide solutions

• Google Suite (Sheets, Docs, Calendar, Gmail)
• Video/voice conferencing tools
• Project management or note-taking platforms as used by CEO
• Presentation tools (Slides, Docs)

• You make decisions without needing daily approval
• You resolve scheduling or operational conflicts proactively
• You produce executive-ready documentation without repeated revisions
• You anticipate the CEO’s needs and act before being asked
• You maintain confidentiality while managing multiple companies’ priorities

• A routine administrative assistant; must handle multi-company priorities independently
• A task that receives step-by-step instruction daily
• A communications-only VA; must also manage projects, reports, and analysis
• A reactive role; must proactively anticipate CEO needs

• Hours: Full-time, Philippine time zone, US-aligned (night shift)
• Work Style: Remote, async, results-driven
• Contractor Structure: Independent contractor

• Submit resume plus a 3–5 sentence example of a scheduling, project, or correspondence problem you resolved independently
• Include a brief explanation of a decision you made proactively to prevent an issue for your executive

• Paid Time Off (PTO)
• HMO
• Fully Remote Work

Scale Virtually