Procurement Specialist

Metro Manila
US$1,000-1,200 per month
Permanent
Full-time

1 day ago
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Employer: An MSP company located in Las Vegas, NevadaWork Set up: RemoteWorking Schedule: Pacific Standard TimeSalary: $1,000 - $1,200Benefits:

13th Month Pay
HMO & Govt. Contribution Allowance on top of the salary (After a 90-day probationary period)
Personal Time Off (After a 90-day probationary period)

Position OverviewWe are seeking a detail-oriented Procurement Specialist to own our complete procurement lifecycle and drive operational excellence in equipment sourcing and vendor management. This role eliminates procurement-related project delays while achieving significant cost savings through professional vendor relationship management.Why This Role Matters: You'll be the procurement expert ensuring our technical teams have everything they need to deliver exceptional client service, while optimizing costs and eliminating delays that impact project timelines. This is a foundational role in our lean operations model supporting growth to 20 employees.Key Responsibilities:Complete Procurement Lifecycle Management

Vendor Relationship Management: Build and maintain strategic relationships with IT equipment and software vendors
Purchase Order Processing: Handle all equipment ordering with accuracy and timeline coordination
Cost Optimization: Negotiate pricing, terms, and contracts to achieve 10-15% cost reduction target
Inventory Coordination: Track orders, delivery schedules, and equipment deployment timelines
Quality Control: Ensure all equipment meets specifications and arrives on schedule

Project Equipment Coordination

Timeline Integration: Coordinate equipment delivery with Service Delivery Manager and project schedules
Site Logistics: Manage delivery scheduling and coordination for client site installations
Technical Specifications: Work with technical team to ensure equipment meets project requirements
Emergency Sourcing: Handle urgent equipment needs and expedited delivery requirements
Installation Support: Coordinate equipment availability with field technician schedules

Financial Management & Reporting

Project Cost Coordination: Work with Service Delivery Manager on project budget tracking and cost management
Finance Interface: Coordinate billing information, invoice details, and procurement costs for accurate client billing
Budget Tracking: Monitor procurement spending against project budgets and provide cost analysis to project managers
Warranty Management: Track warranties, service agreements, and vendor support terms for asset management
Performance Metrics: Report on vendor performance, cost savings achievement, and delivery accuracy to Service Delivery Manager
Return Processing: Handle equipment returns, replacements, and warranty claims with proper financial documentation
Cost Analysis: Identify trends and opportunities for further cost optimization and report to management

Required Qualifications:Essential Experience

Procurement Background: 2+ years in procurement, purchasing, or supply chain management
IT Equipment Knowledge: Understanding of servers, networking equipment, workstations, and software licensing
Vendor Management: Experience building relationships with suppliers and negotiating terms
Project Coordination: Ability to coordinate deliveries with project timelines and requirements
Detail Orientation: Strong attention to accuracy in orders, specifications, and documentation

Technical Competencies

IT Hardware Familiarity: Basic understanding of business technology equipment and specifications
Software Licensing: Knowledge of Microsoft, security, and business application licensing models
Procurement Systems: Experience with purchasing software, vendor portals, and order management
Microsoft Office: Proficient in Excel for tracking, reporting, and analysis
Communication Tools: Comfortable with email, chat, and video conferencing for vendor coordination

Professional Skills

Negotiation: Ability to negotiate pricing, terms, and delivery schedules with vendors
Problem Solving: Analytical approach to sourcing challenges and logistics coordination
Communication: Professional written and verbal communication for vendor and internal coordination
Organization: Strong organizational skills for managing multiple orders and vendor relationships
Time Management: Ability to prioritize urgent needs while maintaining ongoing procurement activities

Key Vendor RelationshipsYou'll be working primarily with:

Hardware Vendors: Lenovo, HP, Dell, Cisco for servers, workstations, and networking equipment
Software Providers: Microsoft, security vendors, and business application providers
Specialty Equipment: UPS systems, security hardware, and specialized technology equipment
Local Partners: Regional distributors and logistics providers for efficient delivery
Support Vendors: Extended warranty providers and technical support services

Preferred Qualifications

Experience in IT services, MSP, or technology consulting environment
Background with Lenovo, Cisco, Microsoft, and other major IT vendor relationships
Familiarity with logistics and supply chain management
Experience with international procurement and delivery coordination
Certification in procurement or supply chain management

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