Executive Assistant Business Development Officer

• Shall be primarily responsible for monitoring, controlling, and facilitating evaluation of Requests for Proposals from potential partners and overall Bids and Proposals Management for the Project.
• Ensures that sub-contractor submissions and proposals are reviewed and approved within company policies
• Maintain contracts database. Maintain short-term and long-term storage contracts
• Interfaces with potential partners (i.e. suppliers / contractors) to negotiate and draft contracts, qualify / clarify bids and proposals received that support the commercial goals and comply with company policies and government regulations
• Support the Project Manager in managing the requirements and deliverables contained in sub-contracts assigned, until close-out of the same
• Be responsible for managing selected suppliers (including contract renewals and related pricing negotiations, monitoring suppliers' performance, contract discontinuance, etc.)
• In conjunction with the Project Scheduler and the Billing and Claims Controller, periodically update the Variation Order Log for each of the respective sub-contractors assigned as well as maintain and control the processing and database of Variation Orders.
• Liase closely with the Contracts Manager and Engineering Review Specialists respectively in reviewing and determining suitability and compliance of submitted bids and proposals vis-a vis the commercial terms and conditions and technical specifications established by the Customer in the Tender documents
• All other tasks which may from time-to-time require.

• Candidate would possess at least a Bachelor's Degree in Business, Engineering, Legal Management. Those with experience in EPC or full turn-key project function would have a distinct advantage.
• Minimum 8 years working experience in the contract management / administration, bids and proposals.
• Hands-on exposure in drafting / issuance of documents such as N.D.A's, Quitclaims, Acceptance Certificates, pro-forma L/C drafts, bonds drafting and processing (e.g. D.P. , Performance, Warranty), pro-forma Variation Orders as well as calculation of L.D.s highly desired.
• Basic competence in crafting P.O.s and contracts
• Strong analytical, financial and negotiation skills, as he/she will be directly responsible for the sourcing, the selection and the negotiation of new supplier contracts. In addition, he/she will also be responsible for managing existing suppliers (including contract renewals and related pricing negotiations, monitoring suppliers performance, contract discontinuance, etc.) of the Project.
• Keen attention to details balanced / tempered with the ability to understand and appreciate the overall picture.
• Excellent knowledge in Microsoft Office Applications including word processing, spreadsheets, presentation packages, etc.
• Good communication and presentation skills and fluent in spoken & written English. Knowledge of the local dialect an advantage but not a requirement.
• A matured person with initiative, hardworking, dedicated and committed to meet project deadlines.
• Can work with minimal supervision and handle pressure well.
• Required language(s): English.
• A TEAM PLAYER

• Friendly international working environment with a wide variety of interesting and challenging tasks
• Competitive salary package
• Career opportunity in one of the largest international consulting and engineering companies
• Possibility to grow professionally and advance in career
• Possibility to work in international renewable energy projects

AFRY