Executive Assistant (EAO - 040124)

Far Out Scout

Manila City, Metro Manila
Permanent
Full-time

27 days ago
Apply easily

The company is revolutionizing the fractional CFO role. Its founder spent a decade in finance and advisory roles, working with a variety of notable brands in the consumer industry. The company partners with startups within the Consumer & Retail sector, providing strategic finance, operations, growth, and fundraising support to drive long-term success.Role OverviewWe are seeking an Executive Assistant to join our team in a fast-paced environment. The ideal candidate will exhibit a high aptitude, fast learning ability, and a proactive approach to handling tasks end-to-end. Your role will encompass a wide range of responsibilities, including managing productivity tools, setting up operational systems, handling standard administrative tasks, and assisting with sales and social media management. We are looking for a superstar who can grow with us long-term and contribute to our success.Responsibilities

Quickly learn and proficiently use productivity tools such as Excel, Google Sheets, and Clickup to develop integrated workflows.
Proactively discover and learn new tools to improve processes and productivity, including managing Google Domain, Front for email, LinkedIn, DocSend, and Toggl for time tracking client hours.
Set up and manage Google Domain accounts as necessary.
Utilize Front for email management, ensuring efficient communication handling.
Assist with LinkedIn client outreach and engagement efforts.
Coordinate document sharing and tracking using DocSend.
Track client hours accurately using Toggl for time tracking.
Handle standard administrative tasks, including inbox management, calendar organization, and billing/invoicing using platforms such as Ignition for billing and QuickBooks Online (QBO) for books.
Collaborate effectively with team members using Slack for communication and collaboration.

Requirements

Demonstrated ability to learn fast and work efficiently in a high-paced environment.
Strong operational mindset with the ability to think strategically about setting up systems for scalability.
Proficiency in productivity tools and eagerness to learn new software.
Familiarity with basic office tools such as Excel, Google Sheets, and Clickup.
Experience in managing Google Domain, Front, LinkedIn, DocSend, and Toggl preferred.
Experience with billing platforms such as Ignition and accounting software like QuickBooks Online (QBO) is a plus.
Excellent organizational and time management skills.
Proactive attitude and ability to take ownership of tasks end-to-end.
Friendly demeanor with strong communication and interpersonal skills.
A master's degree is considered a bonus.

Benefits

Fully-remote work in EST hours, 10 AM-6 PM
Competitive market rate
Full-time and long-term opportunity

Far Out Scout