URGENT HIRING!!! JOB TITLE - ADMIN ASSISTANT WITH BOOKKEEPING EXPERIENCE COMPANY NAME - MY VIRTUAL MATE RATE RANGE - TBD WORK TYPE - PART TIME WORK SCHEDULE - MON - FRI , 10AM - 2PM MELBOURNE TIME Candidates with relevant experience can send their resumes at: recruitment.myvirtualmate.com.au/part-1 (Apply under opportunity **GENERAL VA**) We are a small business in Australia looking to expand hence the desire to employ a VA to assist us in operations and growing our business. We understand the importance of this position and want the ideal candidate to align with our morals and ideals. As we are in the Health and Fitness industry it is important that our VA understand the benefits of a healthy lifestyle. We would like our people whether they be virtual or on site to hold a high standard of personal accountability to their health outcomes. We are more than happy to encourage or assist with this where we can. Overview: We are seeking a highly organized and proactive Virtual Assistant to support our health and fitness business. The ideal candidate will be proficient in various administrative tasks, possess a keen eye for detail, and have a thorough understanding of basic bookkeeping principles. This is a very dynamic and varied role will involve assisting in various aspects of our day-to-day operations, including financial reconciliation, invoice filing, CRM management, email communication, and basic social media and website management. Responsibilities: 1. Reconciliation of financial transactions using Xero and Square payment tools. 2. Basic bookkeeping tasks, including data entry and maintaining records of income and expenses. 3. Finding and organizing invoices, converting some to PDF format ensuring accurate documentation and filing. 4. Posting engaging and informative blog content related to health and fitness- the basic structure of this content will be supplied. Some research may be required 5. Utilizing Mailchimp to send client emails, ensuring communication is tailored and genuine. 6. Inputting data, creating documents or transcribing materials related to fitness and nutrition programs and courses. 7. Assisting with basic social media tasks, such as content scheduling and engagement tracking. 8. Performing other ad-hoc tasks as requested by the directors to support the smooth operation of the business. 9. Use of Canva or similar to produce marketing material such as infographics and when necessary 10. Assistance with the building of systems to progress the growth of the company Requirements: 1. Proficiency in using Xero and Square payment tools for financial reconciliation. 2. Excellent attention to detail and accuracy, especially when dealing with financial data. 3. Familiarity with Otter, Lucid Chart, Linktree and Canva or willingness to learn. 4. Knowledge of key social media platforms 5. Prior experience with Mailchimp or similar email marketing platforms. 6. Self confidence to ask questions if unsure of a task 7. Ability to handle sensitive information with confidentiality and discretion. 8. Excellent written and verbal communication skills. 9. Proactive mindset with the ability to anticipate needs and take initiative. 10. Prior experience in the health and fitness industry is an advantage, but not required. We are human and we understand YOUR skills in certain areas may surpass ours and we welcome feedback, the ideal candidate will have the confidence to put forward any ideas to us Software currently used: Google Drive Crazy Domain Website builder Link tree Mail Chimp Xero Square Simple Clinic Canva Otter Lucid Chart Instagram Facebook Linked In Pintrest You Tube Zoom WORK FROM HOME REQUIREMENTS : - Minimum 10 MBPS internet connection. - Backup internet connection (postpaid or prepaid). - Laptop or desktop with updated operating systems (at least core i5 or higher). - Backup laptop or desktop (at least core i5 or higher). - Headset with microphone for clear communication. - Willingness to use Time Doctor for monitoring. - Maintain a noise-free work environment during working hours. - Must not be currently employed full time elsewhere. ***Would you be interested, please connect via the link provided above. Only the candidates who follow the instructions will be considered.*** Note: This is an urgent need and we will start conducting interviews as early as today. We only consider applicants that are available to start ASAP
