Executive Assistant - Day Shift | Work From Home

• Manage and monitor the executive inbox, triaging emails based on priority and urgency.
• Identify key actions and ensure important items are surfaced and addressed promptly.
• Support the management of the founder's time through effective inbox and task coordination.
• Work closely with the founder, maintaining regular communication and alignment on priorities.
• Engage in verbal communication as a primary working style, supporting a fast-paced, discussion-driven environment.
• Compile and prepare reports using data from CRM and accounting systems (e.g., sales and performance reports).
• Collate, organise, and present business data in a clear and structured format.
• Provide general administrative support, including ad hoc tasks as required across the business.
• Assist with data entry and maintain organised records across systems.
• Perform basic bookkeeping tasks, including invoice entry and simple accounts administration.
• Support light financial processes such as reviewing invoices or preparing items for payment (non-complex).
• Assist with internal coordination and operational support across a small, multi-functional team.
• Gradually take on additional responsibilities as familiarity with the business increases.
• Support future tasks such as quote preparation and other commercial administrative activities as the role evolves.
• Perform other role-specific duties as they arise.

• Bachelor's degree in Business Administration, Accounting, or a related field.
• 2-5 years of experience in an Executive Assistant, Administrative, or similar support role.
• Exposure to basic bookkeeping tasks (e.g., invoice entry, simple accounts support).
• Strong experience managing inboxes and performing email triage for senior stakeholders.
• Proven ability to prioritise tasks, manage competing demands, and organise workloads effectively.
• Comfortable working closely with a founder or senior decision-maker in a dynamic environment.
• Strong verbal and written communication skills, with confidence in direct communication styles.
• Experience working with CRM and accounting systems (or ability to learn quickly).
• Basic reporting and data handling capability, with strong attention to accuracy and structure.
• High attention to detail and strong organisational skills.
• Ability to operate independently and take initiative in managing responsibilities.
• Comfortable working in a small team environment where roles may overlap.
• Experience in a product-based, medical, or disability-related business is advantageous.
• Familiarity with sales reporting or commercial data is desirable.
• Exposure to quote preparation or sales administration processes is a plus.

• Work from home
• Mon - Fri: 8:00 AM - 5:00 PM AEST/AEDT (adjustments will be made for daylight saving time)
• HMO with 2 free dependents and medical reimbursements
• Government-mandated benefits
• Work from home allowances
• Opportunities to work with leading companies in Australia and beyond
• Training programmes for career development
• Engaging company outings, team activities and wellness sessions
• Supportive, inclusive culture
• Dedicated managers focused on your growth and success

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