Executive Assistant (Can start ASAP)

Manila Recruitment

Taguig City, Metro Manila
Permanent
Full-time

1 month ago
Apply easily

This is an amazing opportunity for an experienced C-Level Executive Assistant to join a company that is a leader in its field with a lot of growth opportunities.Company Profile:Our client is a highly reputed international management consulting company. A world-renowned charity is part of their group of companies.This is an amazing opportunity for an experienced C-Level Executive Assistant to join a company that is a leader in its field with a lot of growth opportunities.Overall purpose and responsibilities of the role:The ideal candidate will be responsible for creating draft reports, summarizing emails, and performing transcription duties, among other administrative tasks. This role requires someone who can work efficiently in a fast-paced environment and adapt to the varying needs of our team.Duties and Responsibilities:

The C-Level Executive Assistant will manage organizational, administrative, and communication tasks, including but not limited to:
Proactively managing the CEO’s 24-hour schedule.
Coordinating with C-suite officials and stakeholders.
Planning projects and company objectives.
Arranging internal and external meetings.
Managing travel and engagements across time zones.
Handling correspondence with discretion.

Will work closely with the CEO and will take care of a range of operational matters, responsibilities includes:
Managing the CEO’s schedule.
Project management.
Backward planning from goals and deadlines adapting to the CEO's travel plans.

Perform transcription services for meetings and other audio recordings.
Assist in preparing and organizing digital documents.
Provide agile support in creating and managing reports, presentations, and other administrative tasks.
Collaborate with team members to refine and finetune reports based on expert feedback.
Manage schedules, emails, and other forms of communication efficiently.

Requirements

A seasoned professional with exceptional verbal and written communication skills.

At least 10 to 15 years’ experience in similar roles, with a focus on integrity, confidentiality, and an entrepreneurial mindset.

Skills in any project management software and autonomous task handling are essential.

The role is client-facing, with requirements for excellent English.

Flexibility to work from the BGC office or home based on the CEO's travel.

Open to both female and male candidates who can easily commute to BGC.

A person who gets stuff done, proactive and gets tasks executed.

Must have prior experience assisting international C-level executives.

Proficient in modern technological tools, including ChatGPT.

Ability to produce high-quality work in fast-paced environments.

Detail-oriented with strong organizational skills.

Experience in administrative roles, particularly with report drafting and email management, is preferred.

· Priority will be given to those who are available to start immediately.Job type: PermanentEmp type: Monday to Friday; Typically, dayshift if the CEO is in the PH, but if he’s in Dubai or somewhere else in the world, there needs to be some flexibility around the working hours.Location: BGC, Taguig City; Hybrid; Onsite if the CEO is in the PH and remote if he’s outside the PH.Industry: Strategy & Management ConsultancyExpertise: C-level Executive Assistance with International Exposure

Manila Recruitment