Job Description : Are you looking for an exciting opportunity to join a dynamic and growing team in a fast paced and challenging area This is a unique opportunity for you to work in Business Support Management to partner with the business to provide a superior administrative coverage. Job summary: The ideal Executive Assistant candidate will be experienced in handling a wide range of administrative and executive support-related tasks and work independently with little supervision. They will be a strong partner to the team that they support as well as the broader Admin group. They must be a highly resourceful professional team-player, who has a strong partner mentality and is comfortable working in a fast-paced environment while remaining flexible, proactive, and efficient. Sound judgment in a variety of situations and maintaining confidentiality are critical. They will have strong administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Job responsibilities: Manage daily operations as assigned exhibit ownership in managing extremely active calendars of appointments Effectively manage internal related activities such as meetings and communications with a high degree of professionalism, accuracy and confidentiality Reconcile expenses processing invoices and Travel & Expense claims while adhering to guidelines and arrange multifaceted domestic and international travel Communicate with management and resolve conflict through broad decision making Communicate professionally with internal individuals at all levels of the organization verbally and through high quality, concise emails Build and maintain strong relationships with key partners such as other administrative assistants while creating a collaborative environment Update/edit Excel or PowerPoint presentations, as requested Assist with internal ad hoc projects, as requested Ensure time away is managed proactively and backup support is secured. Provide backup support for executives, working closely with executives' assistants to ensure seamless coverage Required qualifications, skills, and capabilities: 3+ years of administrative support experience with background in a client-facing role and/or multinational firm Declared professional working and native level bilingual proficiencies in foreign languages (Japanese/ Mandarin preferred- professional to native levels can read and write in these languages) Strong proficiency in Microsoft Office, PitchPro. Highly comfortable with learning and adapting to new technologies quickly Effective interpersonal skills and excellent communication - confident, organized, and clear Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment, calm and effective under pressure Service oriented and proven ability to develop strong internal client relationships Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem solving skills Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented Ability to collaborate effectively with colleagues and team members, assisting with projects and tasks as needed Ability to lead and influence without having positional authority This role will observe day shift to ensure proper coverage to countries supported in the APAC region
