AUCS04 – ADMINISTRATIVE ASSISTANT

San Juan City, Metro Manila
₱18,000-25,000 per month
Permanent
Full-time

20 days ago

Full Time
Permanent
Posted 15 hours ago
18,000-25,000 Php / Month

ADMINISTRATIVE ASSISTANTJOB SUMMARYWe are seeking a detail-oriented and highly organized Administrative Assistant to join our
dynamic team. The successful candidate will provide comprehensive administrative support to
ensure the smooth operation of our office. This role requires excellent communication skills, the
ability to multitask, and a commitment to delivering exceptional customer service.DUTIES and RESPONSIBILITIES:1. Customer Services

Handle incoming calls and walk-in enquiries.
Screen enquiries and calls, providing information as needed.
Assist with contacting students / parents for follow-up and appointments.
Receive students, guests, packages and letters
Answer phone calls and direct calls
Receive and sort incoming electronic mail
Handle Zoom reception

2. Office Organization

Maintain office tidiness, ensuring a clean and organized workspace.
Coordinate the repair and maintenance of the office.
Restock and tidy bookshelves, ensuring prospectuses are readily available.
Order prospectus from institutions
Keep the recycling area clean and well-arranged.
Assist in managing part-timers and maintenance personnel
Coordinate with office suppliers
Ensure all Company's events are in company's system

3. Documentation and Research

To assist in researching, updating and upkeeping information in various files, including

scholarship, professional recognition, application forms, and institution fees. * To perform data entry and updates.

Maintain office documents and files

4. Event Management

To assist in event planning, including pre-event preparations, during-event assistance,

and post-event cleanup.5. Leads, Applications and Acceptance

Encode student details and leads in company's system
Assist in data entry and institution application submission
Assist in data entry for visa processing
Assist in invoicing of students in company's system

6. Accounts and HR

Assist in staff and supplier claims and other Paybun tasks
Handle office petty cash
Procurement and management of inventory and assets
Preparation of bank and government requirements as needed
Prepare and update schedule of insurance/ office contracts
Other accounts related tasks
Support HR tasks

REQUIREMENTSMust have:

1-2 years related experience in telemarketing and telesales
Able to explore and operate school application
Experience with visa application, and leads management with knowledge with leads

management platforms. * Administrative and clerical experience

Observant and with keen attention to details, decision-making skills, resourceful, strong

research skills, with strong extra-curricular activities background. * Technology savvyBENEFITS OFFERED: To be discussed by client
HIRING PROCESS: 2-3 interview (F2F

ACCPRO International

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