NZ Bookkeeper (BSC/SFT0001)
- Makati City, Metro Manila
- Permanent
- Full-time
Location: Hybrid - Pampanga (2-3 times a week)About Us:
At hammerjack, we're not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission? To improve lives by fostering meaningful professional relationships and driving success on a global scale.Our Impact:
Over the years, we've built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a time.JOB OVERVIEWThe Bookkeeper / Administrator will be responsible for the accurate and timely recording of financial transactions, purchases, sales, receipts, and payments. utilizing accounting software and spreadsheets, the candidate will be responsible for month-end accounting including reconciling accounts, maintaining source documentation, and preparing support calculations. Other duties will include taking charge of spreadsheets, creating Word documents of business policies and procedures, setting up software, processes and workflow process maps, and generic resources.The ideal candidate will possess a strong grasp of bookkeeping and accounting principles, exceptional organisational abilities, proficiency in accounting software, be a quick learner, and adapt to different software, processes, and multi-process operations. Be open to supporting business needs through growth and development, including administrative duties and design-related requests. Ideally, the candidate will be able to read English handwriting.DUTIES AND RESPONSIBILITIESReconciliations and month-end
- Reconcile bank accounts and credit cards
- Reconcile GL accounts by month-end timelines as per the company`s bookkeeping manual and company's policies and processes
- Process payroll journals, and reconcile payroll clearing accounts in accordance with month-end timelines
- Process and maintain other clearing accounts to a reconciliation standard
- Maintain Fixed asset register and process associated journals including depreciation if required
- Complete monthly reconciliation pack and associated journals in accordance with month-end timelines e.g. Income and expense accruals, prepayments, and leave provisions.
- Collaborate and communicate with Finance Business Partners to ensure accuracy and timely compliance
- Process invoices in Xero primarily
- Send statements
- Maintain debtor ledge in Xero
- Reconcile additional software against Xero
- Process supplier invoices in DEXT, Xero, including GL code
- Process employee expense reimbursement requests if required
- Post credit card transactions including GL coding and attaching relevant
- documentation
- Send reminders for bills awaiting approval in the accounting system or other system
- such as DEXT, Hubdoc, etc.
- Set up payment batches for approved bills and submit to the relevant parties for
- approval
- Send remittance advices to paid suppliers
- Manage unpaid supplier invoices
- Maintain creditor files
- Reconcile additional software against Xero
- Bank Reconciliation Reporting
- Debtors and Creditor Reporting
- Management and Reconciliation of Clearing Accounts
- Financial reporting including Profit and Loss / Balance Sheet
- Word, Excel, PDF and Image Document Creation
- DRAW.IO workflow process map creation
- Email Management
- Presentation Creation
- Software Set Up
- Data Preparation
- Routine work including client and job creation
- Additional tasks as required
- 3+ years of work experience in NZ bookkeeping.
- Formal accounting qualifications such as a Diploma in Accounting or bachelor's degree.
- Experience in aiding with business growth (setting up new software and workflow) is advantageous.
- Excellent communication (written and verbal) and collaborative skills.
- Proficient in Xero, Microsoft Excel, Microsoft Teams, Slack, and adaptable to other software.
- Experience in Accounts Payable, Bank reconciliations, and posting manual journals for NZ clients.
- High attention to detail and accuracy.
- Flexibility: Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance!
- Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work.
- Free Unlimited Barista Coffee and Booze: Enjoy refreshments from our cafe and beverage bar.
- Dynamic Open Spaces: Conducive for productivity and creativity.
- State-of-the-Art Security: Ensuring your safety and peace of mind.
- Game Rooms: Take a break and unwind with our recreational facilities.
- Competitive Compensation: Your talents deserve to be rewarded! We help you negotiate with our clients.
- Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.
- A Supportive Community: Join a diverse and inclusive team that's dedicated to your success.
- Global Impact: Be part of something bigger and make a difference on a global scale.