Accounts Payable

• Process vendor/supplier invoices, expense claims and credit notes: ensure accurate coding, correct approvals, and timely entry into accounting system.
• Match purchase orders, delivery dockets and invoices; resolve discrepancies in an accurate and timely manner.
• Liaise with procurement and receiving teams to confirm receipt of goods/services and follow up missing documentation in a timely manner.
• Prepare and execute vendor payments (via bank transfers, cheques, electronic payments) on a regular schedule, ensuring accuracy and timeliness, and taking advantage of early payment discounts where possible.
• Maintain vendor records: reconcile statements accurately, ensure correct banking details, resolve vendor queries in a timely manner.
• Monitor and manage accounts payable aging: ensure that accounts are paid within agreed terms; flag and escalate overdue liabilities promptly.
• Assist with monthly/quarterly close processes: provide AP balances, accruals, reports as required, ensuring accuracy and adherence to deadlines.
• Contribute to internal and external audits: supply documentation, ensuring accuracy and compliance with policies and regulations.
• Maintain compliance with tax requirements (GST/VAT etc.), internal controls, and company policies.
• Inventory/supply chain support where relevant: coordinate with nursery operations, order fulfilment/deliveries when discrepancies occur that affect payables.
• Process petty cash and employee reimbursements with a high level of accuracy and timeliness.
• Continuous improvement: suggest process enhancements for efficiency, cost savings, and risk reduction.
• Receipting stocks as required by the manager.
• Receiving and handling phone calls professionally.
• Perform adhoc tasks as required by the manager.

• Minimum 2–4 years’ Australian experience in accounts payable or general accounting in a medium to large enterprise environment (preferably with multiple sites).
• Strong numeracy, accuracy, and attention to detail, with the ability to consistently deliver work in a timely manner.
• Proficiency with accounting / ERP systems (e.g. MYOB, Xero, SAP, or similar).
• Solid understanding of accounting fundamentals: accruals, reconciliations, internal controls.
• Good communication skills: ability to liaise with suppliers, internal departments (e.g. sales, operations) and resolve issues diplomatically.
• Ability to manage time, prioritise tasks, and work under deadlines (e.g. month-end, payment run cycles).
• Comfortable working in a growing, dynamic business with scale and variety (multiple classes of suppliers, large order volumes).
• Sound organizational skills and ability to maintain clear documentation.

• Proactive and problem solving: ability to anticipate issues (e.g. delayed invoices, missing documentation) and take action in a timely and accurate manner.
• Strong integrity and ethics: handling payments and vendor relationships requires trust.
• Team Player: works well with finance, sales, operations.
• Adaptable: business changes (e.g. seasonality, supply fluctuations) may require flexibility.
• Customer-focused mindset: even though suppliers are internal/external partners, good service and professionalism matter.

• Invoice processing cycle time (from receipt to payment)
• Percentage of invoices matched without discrepancies
• Vendor dispute resolution time
• Accuracy in AP ledger (few to no reconciliations issues)
• Compliance with payment terms and avoidance of late payment fees

• Flexibility in work hours and location, with a focus on managing energy rather than time.
• Access to online learning platforms and a budget for professional development
• A collaborative, no-silos environment, encouraging learning and growth across teams
• A dynamic social culture with team lunches, social events, and opportunities for creative input
• Health insurance
• Leave Benefits
• Provident Fund
• HMO
• 13th Month

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