Confidentiality. Coordination. Command. Ready to lead from the second chair Join Smartsourcing, a 4-Time Best Company to Work For! Hi! We're Smartsourcing -and we're on the hunt for a full-time , on-site Senior Executive Assistant who thrives on structure, sharp communication, and high-level coordination. If you're the kind of person who's always two steps ahead, let's talk! ???? Where JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu About the Role As a Senior Executive Assistant, you'll be the strategic right hand to senior leadership-managing complex calendars, travel, communication, and high-level coordination across departments. This role goes beyond admin support-you'll anticipate needs, streamline operations, and help drive executive efficiency. If you're highly organized, discreet, and thrive in fast-paced environments, this is your moment to lead from behind the scenes. What You&aposll Be Doing Executive Support and Coordination Manage complex calendars, prioritize appointments, and coordinate travel across time zones. Prepare executive meeting materials, reports, and presentations. Support timely decision-making by anticipating executive needs. Screen and manage incoming communication with a high level of confidentiality. Communication and Stakeholder Management Serve as the executive's first point of contact for internal and external communications. Draft professional correspondence and minutes, ensuring clarity and alignment with tone. Liaise with senior leaders, clients, and vendors to relay accurate information. Operational and Administrative Excellence Organize and support internal meetings, town halls, or offsite events. Maintain records, expense reports, approvals, and documentation in line with policy. Assist in department-level project coordination and tracking. Process Improvement and Team Collaboration Identify and implement improvements in executive support workflows. Support onboarding of junior admins or EAs; act as a process resource. Contribute to administrative knowledge-sharing across the function. Work Schedule: 9 PM to 6 AM PHT What We&aposre Looking For 5+ years of experience in executive support, project coordination, or operations Strong organizational, written, and interpersonal communication skills High proficiency in Google Workspace, Miro, Xero, and CRM tools (e.g., Pipedrive, LinkedIn) Experience using AI tools for summarization and documentation (a plus) Ability to operate autonomously and manage complex task loads with minimal supervision Discretion and integrity in handling confidential and sensitive information Show more Show less