Construction Admin (AU Building Experience Required) | WFH/Onsite
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- Metro Manila
- Permanent
- Full-time
Work Schedule: 9:00AM to 6:00PM (AEST) | 7:00AM to 4:00PM (PH)
Employment Type: Full-timeReady to do work that actually excites you?The company is a Melbourne-based residential building company specialising in high-end architectural homes, complex renovations, and bespoke residential construction projects.Our projects typically involve close collaboration with architects, engineers, and specialist trades to deliver highly detailed and design-focused homes. Project values generally range from $1.5M to $4M+ and require careful planning, accurate estimating, and strong coordination between consultants and trades.As our project pipeline continues to grow, we are seeking a highly capable Construction Administrator to join our team.This role will be a long-term full-time position integrated into our internal team.What You'll Do:
You'll be the kind of person who:Contract Administration
- Assist in preparing and managing construction contracts and subcontract agreements
- Maintain accurate project documentation and contract records
- Review subcontractor scopes of work and documentation
- Ensure compliance with contractual requirements and project documentation
- Assist with issuing trade packages and procurement documentation
- Manage subcontractor documentation including insurances and compliance records
- Assist in comparing subcontractor quotes and preparing tender comparisons
- Support trade procurement and appointment processes
- Assist with pricing and preparing client variations
- Maintain variation registers for each project
- Track project costs against approved budgets
- Assist in preparing financial reports for project performance
- Assist with the preparation of progress claims to clients
- Review subcontractor invoices and claims for payment
- Assist in verifying work completed against subcontractor claims
- Maintain payment tracking and documentation
- Maintain organised project files and documentation
- Coordinate documentation between consultants, trades, and the project team
- Assist with issuing site instructions and project communications
- Support site supervisors and project managers with administrative requirements
We're looking for someone who:Software ExperienceThe ideal candidate will have experience using construction management software and project administration systems.Preferred experience includes:
- Procore (highly desirable)
- Buildertrend
- Buildxact
- Aconex or similar document management systems
- Microsoft Excel
- Microsoft Office Suite
- Australian residential building contracts
- Subcontractor management processes
- Construction documentation and drawing sets
- Construction progress claim processes
- Variation management procedures
- Construction project administration workflows
- Site establishment and preliminary works
- Structural stages (base, frame, lock-up)
- Internal fit-out stages (plaster, fix, joinery)
- Finishing stages (completion and handover)
- Highly organised and detail-oriented
- Strong with documentation and record keeping
- Commercially aware and capable of understanding project budgets
- Comfortable communicating with trades, consultants, and internal team members
- Able to manage multiple projects simultaneously
- Proactive and capable of identifying issues before they escalate
- The Director
- Estimating team
- Site supervisors
- Subcontractors and consultants
- 3–8+ years experience in construction administration or contracts administration
- Experience working on Australian residential construction projects
- Experience managing subcontractor documentation and procurement processes
- Experience supporting projects valued between $1M – $5M+
- HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
- Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
- Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!