Executive Assistant - Strategic Support & Operations Excellence

Philippines
Permanent
Full-time

1 day ago
Apply easily

We're seeking a dynamic Executive Assistant to provide comprehensive support to senior leadership while driving operational efficiency across our organization. You'll serve as a trusted partner, process optimizer, and coordination hub for executive priorities—ensuring seamless day-to-day operations and strategic project execution.This role is ideal for a detail-oriented professional who thrives in fast-paced environments, excels at managing competing priorities, and brings both tactical execution and strategic thinking to executive support.🎁 Perks & Benefits

💵 Paid in USD (bi-monthly payouts: 15th & 30th)
🏖️ Up to 14 days of Paid Time Off annually (starting Day 1)
🌏 Flexible holiday observance based on your location
🏡 100% remote – work from anywhere
🧠 Direct exposure to executive decision-making and strategic initiatives
🚀 Growth opportunities within a scaling, innovative organization

🧩 What You'll Be Doing📋 Executive Support & Calendar Management

Own and optimize executive calendars, travel coordination, and meeting preparation
Serve as primary gatekeeper for executive time and priorities
Prepare briefing materials, agendas, and follow-up documentation for key meetings
Manage confidential correspondence and communications on behalf of leadership

⚙️ Operations & Process Management

Drive cross-functional coordination between departments and external stakeholders
Establish and maintain efficient workflows using Airtable, Zapier, and automation tools
Track project timelines, deliverables, and ensure accountability across initiatives
Create and optimize Standard Operating Procedures (SOPs) for recurring processes

🎨 Creative & Technical Coordination

Collaborate with design teams using Figma to review materials and coordinate brand consistency
Manage digital asset organization and creative project timelines
Support presentation development and visual communication needs
Coordinate with marketing and design teams on executive-facing materials

✅ Who You Are

3–5 years of experience supporting senior executives or in high-level administrative roles
Proven expertise with Google Workspace, project management platforms, and communication tools
Advanced proficiency with Figma, Airtable, and Zapier for workflow optimization
Strong analytical mindset with ability to anticipate needs and solve problems proactively
Exceptional written and verbal communication skills with professional executive presence
Experience managing confidential information with discretion and integrity
🧠 Bonus: Background in tech, startups, or remote-first organizations
🏅 Bonus: Experience with process automation and digital workflow optimization

📩 Application Process OverviewOur streamlined selection process ensures we find the right executive support professional: * Initial Application - Submit application with portfolio of process improvements and executive support examples

One-way Video Interview - Record a brief video showcasing your organizational approach and communication style
Executive Support Assessment - Complete a practical challenge involving calendar optimization and project coordination
Recruitment Interview - Initial screening focusing on tool proficiency and executive support experience
Executive Interview - Discuss role alignment, problem-solving approach, and growth mindset
Final Interview - Leadership interview covering strategic thinking and cultural fit
Background & Reference Check - Professional reference verification
Job Offer - Successful candidates receive a formal offer with competitive compensation

We provide feedback at each stage and maintain transparent communication throughout the process.

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