Accounts Payable Administrator

Muntinlupa City, Metro Manila
Permanent
Full-time

1 month ago

Requisition ID: 24200Grace, a Standard Industries company, is a leading global supplier of catalysts, engineered materials and fine chemicals. We provide innovative products, technologies and services which our customers use to manufacture everyday products like renewable fuels, pharmaceuticals, toothpaste, cosmetics, food packaging, beer, edible oils and more. Our thousands of employees help shape a better future at our global headquarters in Columbia, MD and locations worldwide.Job DescriptionThis position is responsible for processing vendor invoices, customer refunds – including verification for accuracy of transactions and compliance with company policy, data entry in financial system and vendor inquiries, and ensure SOX compliance.Responsibilities

Receives, reviews, and analyzes Non-ARIBA invoices sent by the vendor
Posts invoices such as Consignment, Freight, FI and Non-ARIBA Invoices in all regions within the agreed Service Level Agreement (SLAs).
Review and process invoices routed in work cycle by the AP Associate that needs further analysis due to discrepancy in PO and Invoice
Process urgent request from stakeholders and/or AP Manager / AP Supervisor
Provides quality resolutions and communicate issues encountered in non-complex vendor invoices such as Consignment, Freight, FI and Non ARIBA Invoices in all regions
Act as a back up in verifying invoices received and ensure accurate capturing of data from invoice to Readsoft Verify Module within the agreed Service Level Agreement (SLAs)
Contribute to ensuring that the team’s key performance metrics and targets are met.
Handle generating Accounts Payable reports from SAP
Act as a back up in processing invoices with special instruction/s.
Handle and perform analysis in issue raise related expense report
Review and ensure that employee profile are updated and accurate.
Review and process CPC exception requests, corporate card applications and Global termination report.
Provide monthly report in Concur, CITI VCA, Pcard and CCSR on a timely manner
Handling and resolving all Concur and travel and expense report related inquiries
Manage CPC Mailbox and ensure to provide quality resolution to all inquiries and issues are raised.

Required Qualifications

At least two to three years working experience in Accounts Payable
Knowledgeable in SAP – purchasing, materials management and reconciliation
Proficient in MS applications, including but not limited to Excel, Word and PowerPoint
Able to handle multiple tasks and follow detailed instructions with accuracy
Able to work flexible hours or shifting schedules as required by the business
Detail oriented and demonstrates ability to consistently meet targets and SLA
Results oriented; proactive and can work with minimal supervision
Strong interpersonal skills-ability to communicate to all levels in the organization and across functions
Inclination to a continuous improvement culture for the process

Preferred Qualifications

Work experience in a multi-national and/or shared service companies.

Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.

W. R. Grace

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