Accounts Payable Officer

Primary Purpose of RoleThe Accounts Payable Officer is responsible for:

Performing all duties of the Accounts Payable function including:
accurate and timely processing of invoices
undertaking payment to our suppliers, and
ensuring all queries and requests are resolved in a timely and professional manner

Key Skills Qualifications & ExperiencePrerequisite Skills:

Advanced in Microsoft Office (Outlook, Excel, Word);
Meticulous attention to detail and accuracy.
Exceptional ability to manage multiple projects and able to multi-task while meeting deadlines.
Strong analytical and problem-solving skills.
Ability to exercise discretion and contain highly confidential information

Education/Qualifications/Memberships:

Preferred Experience:

3+ years' experience within an Accounts Payable role
Infor M3 experience is an advantage
Experience in a complex, fast paced business environment (Retail/Wholesale preferred, but not essential)
Experience in Rent or Stock or Freight invoice processing ideal

Key Result Areas and Key ResponsibilitiesA. Accounts Payable

Process invoices and payments accurately and in a timely manner
Reconciliation of supplier statements to accounts payable ledgers at month end and agree to supplier ledger balances
Assist the team with the management of incoming emails/supplier requests
Collaborate and assist the AP team with the management of invoices workflow through AP's automated system
Identify and explain variances between invoices against Purchase Orders
Reduce and monitor invoice discrepancies
Verify supplier invoices against Purchase Orders and Purchase Price Agreements
Monitor and utilise supplier payment discounts
Liaise with both domestic and international footwear suppliers to resolve invoicing discrepancies and follow up on credits
Assist Accounts Payable Team in other tasks and roles as required
Aid team in cross training modules to optimise team performance and meet business deadlines
Contribute to the development, review, modification and improvement of Accounts Payable processes and procedures, including proposing new strategies and systems

B. Stakeholder Management

Ensure timely reporting and ad-hoc assistance to all stakeholders
Maintain numerical accuracy so the Board can assess the financial performance and position of the business
Support & aid with communication of AP processes & procedures within business stakeholders.

C. Compliance

Ensure compliance with regulatory authorities, internal controls and company audit requirements
Maintain knowledge of and ensure all processes and practices remain consistent within ATO guidelines
Ensure appropriate audit trails exist
Maintain financial security by following internal controls