The Financial Coordinator (Controller) will take complete ownership of all accounting operations for our custom apparel manufacturing and e-commerce business. This role requires managing complex financial operations across multiple systems including Traverse (accounting), Impress (manufacturing ERP), and hundreds of Shopify stores. The Controller will leverage AI and automation to optimize processes while ensuring 100% accuracy in financial reporting and compliance.Key Focus Areas:1. Complete financial management and reporting2. Multi-platform e-commerce reconciliation (hundreds of Shopify stores)3. Manufacturing cost accounting and job costing4. Cash flow management and strategic support5. Team leadership and process optimization6. AI implementation for accounting automationFinancial Management & Reporting1. Complete Monthly Financial Close - Deliver accurate and timely financial statements within 10 business days2. Multi-System Data Management - Oversee data flow between Traverse (accounting), Impress (manufacturing ERP), and Shopify platforms3. Advanced Financial Reporting - Prepare and analyze:4. Income Statements with department/product line detail5. Cash Flow Statements and projections6. Balance Sheets with variance analysis7. Job Costing reports from manufacturing operations8. Budget Management -Lead annual budgeting process and provide monthly variance analysis9. Cash Flow Optimization - Manage cash flow decisions, payment timing, and collections strategyE-commerce Operations1. Multi-Store Shopify Reconciliation - Reconcile revenue and cash deposits across hundreds of Shopify stores2. Payment Processing Management - Ensure accurate reconciliation of Shopify Payments, PayPal, and other payment processors3. Multi-State Sales Tax Management - Comprehensive responsibility for:4. State Registration & Enrollment - Research, register, and enroll for sales tax permits in new US states as business expands5. Nexus Monitoring - Continuously monitor sales thresholds and activities to identify new state tax obligations6. Tax Calculations & Filings - Manage accurate sales tax calculations across all active states and ensure timely monthly/quarterly filings7. Compliance Updates - Stay current with changing state tax laws, rates, and requirements across all jurisdictions8. Exemption Management - Handle customer tax exemption certificates and maintain compliance documentation9. Revenue Recognition - Implement proper revenue recognition policies across all sales channelsManufacturing & Cost Accounting1. Job Costing Analysis - Work with Impress ERP to track production costs and job profitability2. Inventory Management - Oversee inventory valuation, cycle counting, and cost of goods sold calculations3. Production Variance Analysis - Analyze material, labor, and overhead variances4. Vendor Management - Oversee accounts payable processes and vendor relationshipsProcess Optimization & AI Implementation1. AI-Driven Automation - Gradually implement AI tools to automate:2. Bank reconciliations3. Invoice processing and categorization4. Expense management5. Financial reporting processes6. SOP Development - Create and maintain detailed Standard Operating Procedures for all accounting processes7. Process Improvement - Continuously identify and implement efficiency improvements8. Documentation Management - Maintain comprehensive financial process documentationLeadership & Compliance1. Team Management - Direct supervision of Staff Accountant and any future accounting team members2. Compliance Oversight - Ensure adherence to GAAP, tax regulations, and internal controls3. Audit Support - Coordinate and support external audit processes4. Strategic Support - Provide financial insights to support business decision-makingPERFORMANCE OBJECTIVESQuality Standards1. 100% Accuracy in financial reporting and reconciliations2. Zero Late Filings for tax returns, sales tax filings, and regulatory requirements3. Proactive Tax Compliance - Identify and register for new state tax obligations before penalties occur4. Monthly Close completed within 10 business days5. Process Documentation maintained and updated quarterlyEfficiency Targets1. Automate 50% of manual reconciliation processes within 12 months using AI tools2. Reduce Month-End Close time by 30% within 6 months3. Implement Real-Time Reporting for cash flow and key financial metrics4. Create Scalable Systems to handle business growth without additional headcountLeadership Excellence1. Mentor Staff Accountant to handle day-to-day transactions independently2. Develop Cross-Training programs to ensure business continuity3. Provide Strategic Insights through monthly financial analysis and recommendationsRequirements1. Bachelor's Degree in Accounting, Finance, or related field REQUIRED2. CPA or International Equivalent strongly preferred3. Minimum 7-10 years progressive accounting experience with at least 3 years in controller/senior management role4. Manufacturing/E-commerce Experience - 5 years in manufacturing or e-commerce accounting is NICE TO HAVE.Technical Requirements1. ERP Systems - Advanced experience with Traverse, Impress, NetSuite, or similar integrated ERP systems2. E-commerce Platforms - Extensive Shopify experience with multi-store management and reconciliation3. Multi-State Sales Tax - Proven experience with US state sales tax compliance, registrations, and multi-jurisdictional filings4. Tax Software - Experience with sales tax automation tools (Avalara, TaxJar, or similar) and state filing systems5. Microsoft Office Suite - Expert level Excel, advanced PowerBI or similar analytics tools6. AI/Automation Tools - Experience implementing accounting automation and AI solutions7. Multi-Currency/Multi-Entity - Experience with complex, multi-location financial operationsSUCCESS TIMELINEFirst 30 Days1. Complete comprehensive onboarding and system training2. Review current accounting processes and sales tax compliance status3. Audit existing state tax registrations and identify any gaps or new requirements4. Establish working relationships with key stakeholders5. Begin oversight of monthly close process60 Days1. Take full ownership of monthly financial close2. Complete comprehensive process documentation review3. Establish Key Performance Indicators and reporting schedules90 Days1. Assume full responsibility for all accounting operations2. Complete first budget cycle participation3. Implement advanced Shopify reconciliation processes4. Begin training and development of Staff Accountant5. CEO completely out of day to day financial tasksBenefitsSchedule & Availability1. Full-Time Remote Position - 40+ hours per week2. Month-End Flexibility - Available for extended hours during month-end close periods3. Communication Requirements - Responsive during US business hours for urgent mattersTechnical Setup1. High-Speed Internet - Reliable internet connection with backup options2. Professional Workspace - Dedicated, quiet workspace suitable for confidential financial work3. Security Standards - Ability to implement and maintain cybersecurity best practicesCompensation & Benefits1. Performance Bonuses - Opportunity for quarterly bonuses based on performance metrics2. Professional Development - Budget for continuing education and professional certifications3. Equipment Allowance - Company-provided software licenses and equipment stipendShift Schedule: M – F 10am – 8pm or 12m - 10pm PST
