Role OverviewWe're looking for a highly organized, detail-oriented, and proactive individual to join our team as an Executive Assistant / Medical Scheduler / Receptionist. This role requires prior experience working in a medical, clinic, or hospital setting, as you will be handling sensitive patient information, coordinating schedules, and ensuring seamless support for both executives and patients.Responsibilities
Manage executive calendars, travel arrangements, and meeting coordination.
Serve as the first point of contact for patients, clients, and partners - via phone, email, or virtual reception.
Schedule medical appointments, follow-ups, and patient reminders with accuracy and care.
Maintain and update patient and office records in scheduling systems and CRMs.
Support executives with document preparation, meeting notes, and task follow-ups.
Ensure smooth day-to-day coordination of office and scheduling operations.
Uphold confidentiality and professionalism in all interactions.
What We're Looking For
Prior experience in a medical, clinic, or hospital setting is required.
Previous experience as a Medical Scheduler, Receptionist, or Executive Assistant
Knowledge of and compliance with HIPAA regulations; ability to handle sensitive patient information with discretion and confidentiality..
Strong organizational and multitasking skills with keen attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office / Google Workspace; experience with scheduling or CRM tools preferred.
Highly motivated, adaptable, and proactive mindset.
Must be able to work Monday-Friday, 9:00 AM - 6:00 PM EST (remote).
Location: Philippines or India (Remote).
Compensation and Benefits
Competitive salary.
Opportunity to build valuable skills in medical administration and executive support.
Supportive team environment with training provided.
