Administration Support (US)

Manila City, Metro Manila
Permanent
Full-time

9 days ago
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This is a remote position.ABOUT THE CLIENT:Our client is a full-service professional land surveying consulting firm based in Denver, Colorado. The company is staffed by experienced, cohesive professionals committed to providing high‑quality deliverables and continually improving their processes and technology.JOB SUMMARY:We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with a variety of administrative, clerical, and operational tasks. This role involves data entry, document management, vendor coordination, utility locating requests, and support in vehicle, safety, and compliance matters. The ideal candidate is proactive, tech-savvy, comfortable working with spreadsheets, and capable of juggling multiple tasks in a dynamic environment.KEY RESPONSIBILITIES:Administrative Support & Data EntryEnter job information into MS Access and MS Excel spreadsheets.Input and manage GIS data using ArcGIS.Maintain organized filing systems for job records (physical and digital).File and archive completed jobs; reorganize filing drawers as needed.Document Research & ProcessingResearch and obtain documents such as assessor maps, property deeds, easements, LSPs/ISPs, and ROW documents via county websites.Locate and investigate hard-to-find or complex property recordsUtility & Title CoordinationSubmit Utility Locating Requests via CO811, including generating provider lists and utility checklists.Communicate with utility companies such as Xcel when needed.Request title binders and estimates from multiple title companies.Insurance & ComplianceRequest Certificates of Insurance (COIs) for contractual requirements.Prepare and submit safety compliance documents to platforms like Veriforce, Compass, and OSHA.Vehicle & Office ManagementCoordinate vehicle maintenance, insurance, registrations, and recalls.Reconcile credit card statements with employee expense reports.Order and maintain office supply inventory.Financial Assistance (As Needed)Assist with accounts payable and bill payments.Support invoicing and billing processes.Shipping & Records HandlingPrepare and send documents, survey plats, and equipment via USPS, UPS, or other couriers.Deposit survey plats with local municipalities, ensuring correct formatting and payment.Phone & CommunicationAnswer, transfer, and take phone messages as needed.Forward calls and ensure timely communication.HR & Employee SupportConduct reference checks for prospective hires.Assist with birthday and employee appreciation recognition.Help coordinate annual holiday party and client appreciation gifts (December).RequirementsSKILLS & QUALIFICATIONS:Proficiency in MS Office (Excel, Access, Word, Outlook).Familiarity with ArcGIS or willingness to learn.Excellent organizational and multitasking abilities.Strong written and verbal communication skills.High attention to detail and accuracy.Comfortable working independently and in a teamPrior experience in administrative support within a technical or engineering environment.Basic understanding of real estate or utility-related documentation.Experience with CO811, Veriforce, Compass, or similar platformsBenefitsHere at Access Offshoring, we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients. Access Offshoring is dedicated to supporting business owners and we need your help. Transforming the way businesses operate, we connect great businesses with amazing offshore talent. We recognize that we often get more done in our own designed workspace, so Access Offshoring offers a complete work from home model. Yep – that’s right, 100% work from home. But wait there’s more. Here are just some of our benefits:

Work from Home Allowance

HMO for you and a dependent from Day 1

20 Days Annual Leave AND 5 Days Sick Leave

Government Benefits and 13th Month Pay

Computer Equipment

Opportunities for growth

Competitive Salary

Access Offshoring