Specialist, Time Administration - North America

Boehringer Ingelheim View all jobs

  • Muntinlupa City, Metro Manila
  • Permanent
  • Full-time
  • 1 month ago
The PositionThe Specialist, Time Administration is responsible for ensuring accurate and timely processing of Time & Attendance records to support payroll operations. The role manages the timekeeping system and time clocks, resolves exceptions, provides guidance to employees and managers on T&A policies, and participates in system upgrades and process improvements. This position also generates critical reports for senior leaders and collaborates closely with HR, Payroll, HRIS, and other cross-functional teams to ensure compliance and operational efficiency.Duties & Responsibilities
  • Process biweekly time records, addressing exceptions and ensuring accurate payroll inputs.
  • Manage and monitor the Time & Attendance system and time clocks; coordinate with HRIS and Facilities to resolve software or hardware issues.
  • Respond to inquiries from employees and managers, providing clear, accurate, and policy-aligned guidance.
  • Run validation reports to identify missing, inconsistent, or incorrect time entries and resolve issues proactively.
  • Participate in the implementation, testing, and upgrading of T&A systems and functionalities.
  • Support the rollout of new or updated Time & Attendance policies and process changes.
  • Partner with the Leave Administrator to ensure accurate employee records and compliance with company guidelines.
  • Maintain deep expertise in BI's Time & Attendance policies, MyTime functionality, and end-to-end T&A processes.
  • Generate and distribute reports for senior leaders (e.g., overtime utilization, PTO liabilities, timesheet compliance).
  • Ensure adherence to legal, tax, and organizational requirements related to payroll inputs and reporting.
About Our Future EmployeeOur ideal candidate is a detail-oriented HR or Payroll professional who thrives in a fast-paced environment and has a strong passion for accuracy, system management, and employee support.Requirements:
  • Bachelor's degree or equivalent years of experience in HR, Payroll, or a related function.
  • Minimum of 2 years' experience in HR, Payroll, or related functions, with solid knowledge of timekeeping and attendance processes. Experience in both Timekeeping and Payroll is an advantage, but either is acceptable.
  • Strong analytical and problem-solving skills with high attention to detail.
  • Ability to manage confidential information with professionalism and discretion.
  • Excellent organizational and prioritization skills.
  • Strong customer service mindset with effective verbal and written communication skills.
  • Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook); Workforce experience is an advantage but not required.
  • Ability to collaborate effectively with cross-functional teams and support employees at all levels.
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