Virtual Assistant (Educational Cybersecurity Platform) | Work from Home

• Proactive and organized: You anticipate what’s coming and handle it before it becomes a problem.
• Discreet and trustworthy: You handle sensitive business and personal information with absolute professionalism.
• Polished communicator: You write clear, professional correspondence and can confidently represent the CEO with school administrators, investors, and partners.
• Adaptable: You move fluidly between scheduling, research, outreach coordination, and event logistics without missing a beat.
• Mission-aligned: You care about kids’ safety and digital literacy — or at minimum, you bring genuine enthusiasm for the work the company is doing.
• Calm under pressure: Early-stage startups are fast and unpredictable. You stay steady when priorities shift.
• Chief of staff capable: Handle presentation requirements for different audiences and make necessary adjustments.

• Manage the CEO’s calendar across investor meetings, school and district conversations, community events, and personal commitments.
• Manage meeting minutes and ensure they are organized.
• Coordinate scheduling with Calendly and ensure zero double-books and no missed prep time.
• Ensure Google Workspace organization and that the team follows folder and file management requirements.

• Draft, edit, and send professional correspondence on behalf of the CEO.
• Manage follow-ups with investors, accelerator partners, and school district contacts so nothing falls through the cracks.
• Maintain HubSpot CRM with up-to-date contact records, outreach history, and next steps.

• Support research and outreach coordination for school, district, and nonprofit partnerships.
• Help prepare briefing materials, meeting recaps, and follow-up communications for education-sector conversations.
• Track and manage inbound interest from educators, parents, and administrators.

• Own logistics for investor dinners, community showcases, conference appearances, and school demos.
• Manage vendor coordination, RSVPs, invites, and on-the-ground execution details.
• Support the company’s presence at EdTech and startup ecosystem events.

• Conduct background research on investors, school districts, prospective partners, and industry trends.
• Prepare concise briefing docs and recommendations to support the CEO’s decision-making.
• Create and deploy presentations and documents tailored for different audiences and personas — investor, global partner, and school.

• Book and coordinate domestic and occasional international travel, including conference logistics.
• Manage itineraries, accommodations, and last-minute changes with minimal friction.
• Intelligently track expenses, manage budgets, and provide real-time insights to help stay financially on track with travel and events.

• Handle personal administrative tasks like gifts, errands, and family coordination with the same care and discretion as business matters.

• HubSpot — CRM and relationship tracking
• Calendly — scheduling and calendar management
• Slack — internal communication
• Google Workspace — docs, email, and calendar
• AI productivity tools — we embrace smart tools that save time
• Canva — presentations and marketing material

• Proven experience as a Virtual Assistant, Executive Assistant, or in a closely comparable role.
• Exceptional written communication skills: you write with clarity, professionalism, and the right tone for every audience.
• Tech-savvy and comfortable picking up new tools quickly.
• Able to work hours that reliably overlap with U.S. Central Time (Austin, TX).
• Comfortable handling both professional and personal responsibilities with full discretion.
• Willing to sign an NDA as part of onboarding.

• Experience working with early-stage startups, investors, or in EdTech.
• Background in event coordination or school/district outreach.
• Experience supporting a founder or CEO who plays an active public-facing role.

• CEO’s time is protected and her priorities are always clear and moving forward.
• Investor and partner follow-ups happen on time, every time, without reminders.
• Events run smoothly, with logistics fully owned by you.
• School and district outreach is tracked and followed up without things slipping.
• CEO’s inbox and CRM reflect reality, not backlog.

• Mission that matters: You’ll be working directly on a platform designed to protect children online — work that has real-world impact.
• Direct access and trust: You’ll be the CEO’s right hand, trusted with sensitive decisions and visible across a growing network of investors, educators, and operators.
• Room to grow: This role is built to expand. The right person could evolve into a Chief of Staff or Operations Lead as the company scales.
• Entrepreneurial energy: Fast-moving, mission-driven, startup culture where initiative is noticed and ownership is celebrated.
• Unique access: You’ll be plugged into investor dinners, EdTech conferences, and a vibrant Austin-connected community of founders and advocates.

Spoke