Administrative Assistant - Documentation Specialist

• Capture Comprehensive Visuals:

• Collect both internal and external site pictures, ensuring coverage of all relevant aspects.
• Focus on key details, such as antenna heights, azimuth angles, serial numbers, and other site specifications.
• Detailed Documentation Creation:

• Prepare thorough documentation, incorporating gathered visuals.
• Include annotations or descriptions for clarity, especially regarding critical elements.
• Sketching:

• Utilize on-site sketches to enhance the documentation process.
• Capture details requiring a visual representation, such as layouts or specific equipment configurations.
• Systematic Organization:

• Create an organized folder structure to streamline document management.
• Categorize pictures based on criteria like site locations, equipment types, or project phases.
• Utilize Drawing Tools:

• Employ drawing tools or software for on-site pictures, allowing precise annotations.
• Facilitate the inclusion of directional indicators (azimuth) to enhance the understanding of site configurations.
• Centralized Storage on Cloud Platform:

• Upload all documentation to a secure cloud platform, such as Dropbox, for efficient storage and accessibility.
• Ensure proper categorization within the cloud platform for quick retrieval.
• Streamlined Sharing Process:

• Share a dedicated link from the cloud platform to the team and the client.
• Grant appropriate access permissions to maintain confidentiality and control.
• Facilitate Collaboration:

• Encourage collaboration by allowing team members and clients to provide feedback directly on the documentation platform.
• Use collaborative features to enhance communication and ensure everyone is on the same page.
• Hand Over Pack List Compilation:

• Create a comprehensive Hand Over Pack List that consolidates all pictures into corresponding folders.
• This list serves as a quick reference, streamlining the handover process.
• Regularly Update Documentation:

• Implement a routine for updating documentation to reflect any changes or additions.
• Ensure that the documentation remains current and aligned with the site's actual state.
• Version Control:

• Establish version control mechanisms to track changes made to the documentation over time.
• Clearly label and date versions to facilitate easy identification of the latest updates.
• Language Requirements:

• Fluency in written and spoken English is crucial for effective client communication.

• Proven experience as an Administrative Assistant or similar role.
• Strong organizational skills with attention to detail.
• Fluency in written and spoken English.

• Experience in documentation processes within the telecommunication sector.
• Familiarity with cloud platforms, drawing tools, and documentation software.

• 13th Month pay
• Morning Shift + Weekends Off
• 12 sick leaves per year
• 12 vacation leaves per year
• Maternity and Paternity leave
• HMO from day 1 + one free dependent
• Life insurance upon regularization
• MediCash for personal and dependents use
• Rice, clothing, laundry, and meal allowance
• Achievement Allowances
• Birthday Treats
• Company Events and Treats
• Online trainings/Webinars
• Career advancement and promotion opportunities

• Work from home
• Full-time
• Mid-Level

• Day Shift
• Monday to Friday

• Starts at Php 20,000

Kwanii