File Splitting Officer

• Review client matter files and extract documents into designated electronic folders, following strict naming and saving conventions.
• Organise case materials into a standardised structure, including folders such as Accounts, Correspondence, Medical Reports, Clinical Records, Pleadings, and Economic Loss, with subfolders as required.
• Combine or separate documents according to file type (e.g., invoices in one file, correspondence saved individually with dates and descriptions).
• Apply chronological or reverse chronological order and add bookmarks where applicable (e.g., Medical Certificates, Combined Medicals, Dispute Notices).
• Ensure investigation reports, medical records, pleadings, and other key documents are properly saved with accurate descriptions.
• Identify and remove duplicate or blank documents while retaining all essential records.
• Maintain consistency, quality, and compliance with internal file management guidelines.
• Provide support for time-sensitive or ad-hoc administrative tasks related to document organisation.
• Collaborate closely with the wider legal and administrative teams to ensure efficient and seamless case file management.

• At least 1 year of experience in administrative, document management, or legal support roles, ideally within a professional services or law firm environment.
• Strong attention to detail and accuracy when handling large volumes of documents.
• Excellent organisational and time management skills, with the ability to follow structured processes precisely.
• Strong written and verbal communication skills in English to ensure clear file descriptions and effective collaboration.
• Proficiency with electronic document management systems (experience with iManage or similar platforms preferred); experience with Adobe is an advantage but not required.

• Be part of a Great Place to Work® certified company that's going places! We're heading to Hong Kong this September for our exciting company trip, and we'd love for you to join the adventure.
• Thrive in a dynamic, inclusive, and supportive culture that celebrates collaboration, diversity, and shared success across borders.
• Enjoy competitive compensation that recognises your skills and contributions.
• Work with global clients and stakeholders, gaining valuable international exposure.
• Comprehensive medical benefits to support your well-being, covering your family member(s).
• Generous paid leave entitlements, because life outside work matters too.
• Exciting team outings, company events, and travel opportunities, like our annual overseas trips, unforgettable parties, and more.
• Collaborate with colleagues across Malaysia, Vietnam, the Philippines, and Australia, expanding your global perspective.
• Ongoing training and career development tailored to your role and the industry.

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