About PenbrothersPenbrothers is an HR & remote talent management partner and one of the fastest-growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.About the ClientThe client is a nationwide provider specializing in HVAC, kitchen ventilation surveys, and Demand Control Kitchen Ventilation (DCKV) installations. They focus on delivering high-quality field data and seamless operational execution across a diverse range of sites.About the RoleAs the Assistant Project Manager for Survey Operations, you will play a critical role in supporting the nationwide execution of technical surveys and installations. You will serve as a central operational support resource, ensuring seamless coordination between field technicians, project managers, and clients. Your primary goal is to maintain data integrity, verify site readiness, and provide real-time visibility into all survey activities.What you’ll doSite & Pre-Survey Coordination: Conduct Google Earth reviews to identify rooftop units and access constraints, and communicate directly with site contacts to confirm safety and access procedures.Operational Tracking: Provide live updates to stakeholders, reconcile schedules between internal and external systems, and manage the team inbox for cancellations or changes.Quality Control: Review critical surveys for completeness and accuracy, flagging any discrepancies or missing data to ensure field-verified information is reliable.Administrative Support: Assist with the nationwide execution and closeout of projects, providing coverage during team absences and performing tasks that support overall team objectives.What You BringExperience & EducationMinimum Experience: 3+ years preferred in administrative support, operations coordination, or project support.Field Knowledge: Experience supporting field operations, construction, HVAC, mechanical, or facilities management teams is highly preferred.Education: An Associate’s or Bachelor’s degree in Business Administration, Operations, or Project Management is preferred but not required.Preferred QualificationsOperational Coordination: Familiarity with scheduling platforms, project tracking systems, and managing high-volume shared inboxes.Data Integrity: Experience with quality control or document review processes to ensure data reliability.Technical Aptitude: A basic understanding of mechanical systems/HVAC terminology and a willingness to utilize AI tools.Core CompetenciesOperational Awareness: Strong accountability and the ability to maintain a high-level view of field activities.Attention to Detail: Excellent organizational skills with a focus on accuracy in documentation and data review.Strong Follow-Through: A self-starter who proactively identifies needs and manages multiple priorities through to completion.Communication: Fluent English with the ability to be a clear, confident, and professional communicator with all stakeholders.Resilience & Advocacy: A technician-advocacy mindset with the ability to stay calm under pressure and maintain a solutions-oriented attitude.Remote ReadinessMust be able to work in a safe, quiet remote workspace with appropriate high-speed internet.Our Hiring ProcessWe utilize AI tools to enhance hiring efficiency and ensure a fair evaluation. Consequently, candidates will engage with an AI Interviewer, supervised by Human Talent Acquisition Experts who will support your entire application journey.Our AI Expectations: While we encourage you to use AI for CV refinement and research, we require that all interviews and assessments be completed through your own authentic effort. The use of real-time AI assistance during interviews or to complete skills tests is strictly prohibited to ensure a fair and genuine evaluation of your capabilities.What You’ll GetAt Penbrothers, we are obsessed with creating positive employee experiences. Here you’ll find an environment that nurtures learning and provides opportunities for growth. You’ll have the opportunity to make an impact on fast-growing startups and dynamic companies.· Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.· Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.· Global reach & local impact : Get to work with high-growth startups and dynamic companies from the comfort of your own home.· Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.
