PERMANENT ADMINISTRATIVE AIDE IV (CLERK II) OSEC-DSWDB-ADA4-600-2004 UNDER PDPB
Philippines
Permanent
Full-time
2 months ago
. There have been 0 applications for this position . This job opening has been viewed 3005 times Job Description PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN ACOMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows: Office: Policy Development and Planning Bureau ADMINISTRATIVE AIDE IV (CLERK II) Item Number : OSEC-DSWDB-ADA4-600-2004 Compensation : SG 4 (Php 15,586.00) Place of Assignment : Policy Development and Planning Bureau CSC PRESCRIBED QUALIFICATION STANDARDS Education : Completion of two (2) year studies in college Training : None required Experience : None required Eligibility : Career Service Sub-Professional/First (1 st ) Level Eligibility PREFERRED QUALIFICATION STANDARDS Education : Completion of two (2) year studies in college Training : At least eight (8) hours of relevant training Experience : At least one (1) year of relevant experience in secretarial and clerical functions, records management and has excellent computer skills Eligibility : Career Service Sub-Professional/First (1 st ) Level Eligibility JOB DESCRIPTION Under general supervision and following detailed rules and procedures, performs the simplest, routine professional work. Manages, prioritizes, screens, and monitors the Bureau's correspondence, including emails and calls to ensure they are dealt with appropriately. Functions and Responsibilities: 1.Records and oversees all incoming and outgoing communications 2.Assist in encoding of confidential correspondence, reports and other documents 3.Assist in maintaining and updating of official files of the Division/Bureau 4.Assist in coordination with other Bureaus/Officers in terms of meetings 5.Conducts initial interview and screen persons seeking assistance from the Bureau and 6.Performs administrative functions. Job Outputs: 1.Tracking of Incoming and Outgoing Documents 2.Logbooks 3.Accomplishment Report 4.Feedback Report 5.Other outputs that may be assigned Applicants should be guided by the following Criteria for Evaluation : . Education (E)25% . Training (T) 10% . Experience (E) 25% . Written Examination IQT 5% Special Exam (Technical) 20% . Interview 10% . IPCR or any related Performance Assessment/Review 5% Total100% Initial Shortlisting: Obtain 75% or 45 points of the maximum total score of Education, Training and Experience (ETE) Second Shortlisting: Top five (5) highest rating but overall rating should not be less than 80% Qualified applicants should apply online at on or before February 10, 2024: Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format (PDF) through this link 1.Application Letter stating the desired position , item number / code, salary grade and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human ResourceManagement and Development Service 2.Duly accomplished, subscribed and sworn Personal Data Sheet (PDS) with recent passport size picture and thumbmark and Work Experience Sheet . You may download these forms thru 3.Authenticated or Photocopy of Certificate of Grades for Master's Degree earned units, if applicable 4.Authenticated or Photocopy of Transcript of Record and/or Diploma 5.Certificate/s of relevant trainings and seminars attended, if applicable 6.Certificate/s of Employment (COE) Note: For internal applicants except Contract of Service (COS) workers, COE is no longer required. For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource Management Officer or authorized representative is required. 7.Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance 8.Authenticated copy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license and 9.Performance Rating in the last rating period or its equivalent, if applicable. Note: For internal (including COS workers) and external applicants from public sectors, latest and duly approved Individual Performance Contract Rating (IPCR) is required. For external applicants from private sectors, Certificate of Performance Rating from the latest employer is required. You may access the form through this link Note:All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity. Files should be in a PDF andmust not becompressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each. Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail. ..HERE IS THE STEP BY STEP GUIDE IN APPLYING AT DSWD JOB VACANCIES IMPORTANT REMINDER: Please fill out the Job Application Form and upload your complete requirements through this link . For strict compliance. Pursuant to the Rule III Sec.7.b of the Civil Service Commission (CSC) Memorandum Circular No. 14, Series of 2018, the PDS shall be subscribed and sworn to before the Human Resource Management Officer (HRMO) or his/her authorized official in the agency, any officer authorized to administer oaths or a notary public .