Facility Manager

• Develop and implement maintenance plans for buildings and grounds
• Oversee routine and preventive maintenance for HVAC, plumbing, electrical systems, and other critical infrastructure
• Coordinate repairs and renovations with contractors and service providers
• Supervise cleaning, overall upkeep and security and safety of the facilities

• Ensure compliance with local, regional, and national regulations, including health and safety standards
• Conduct regular inspections to identify and resolve safety hazards
• Manage fire safety systems, including alarms and sprinklers, and ensure regular testing and maintenance
• Establish safety programs and initiatives including protocols for accidents and incidents and its relevant reporting and documentations
• Leads the security team including protocols and SOPs

• Prepare and manage the facilities budget, including forecasting and cost control
• Analyze spending and identify areas for cost savings
• Oversee procurement of supplies and services within budget constraints

• Source, negotiate, and manage contracts with external vendors and service providers
• Monitor vendor performance to ensure service levels meet organizational standards
• Manages billing and payment issues related to facilities services

• Plan and coordinate office space utilization and layout changes
• Manage space allocation for departments and employees including storage facilities
• Oversee the setup of new workspaces and the reconfiguration of existing ones

• Develop and implement emergency preparedness and response plans
• Coordinate responses to facility-related emergencies and incidents
• Ensure the availability and maintenance of emergency equipment

• Promote and implement energy-efficient practices and sustainability initiatives
• Monitor and report on energy consumption and waste management

• Supervise and train facilities staff and contractors
• Conduct performance evaluations and address any staff issues
• Skillset alignment and flexibility to support on other service facets

• Serve as the primary contact for internal and external facility-related inquiries
• Address and resolve facility-related issues and complaints promptly
• Provides proper escalations and facilitation of customer requests

• Maintain accurate records of maintenance activities, repairs, and inventory
• Prepare reports and documentation as required
• Ensures inter-department coordination and support
• Proficient with the latest industry practices, standards and regulations including any amendments

• Bachelors degree in Facilities Management, Business Administration, Engineering, or related field
• Minimum of 5 years of experience in facilities management or a related field, with at least 2 years in a supervisory role
• Strong knowledge of building systems, including HVAC, plumbing, electrical, and security
• Proficiency in facilities management standards, software and tools
• Proven expertise in safety and environmental governance
• Excellent organizational, project management, and problem-solving skills
• Strong communication and interpersonal skills
• Ability to manage multiple priorities and work under pressure
• Clear understanding of facility-related laws and regulations
• Proactive programs and initiatives on facilities management
• High quality reports on maintenance, repairs, safety and other occurrences
• Advance skill level in managing emergencies and crises effectively

• Facility Manager (CFM)
• Facility Management Professional (FMP)
• Certificate in Facility Management
• Safety Officer 2 (SO2) or above including certifications i.e. OSHA, EPA, etc.

Citadel Pacific