Sales Administration Associate

Cebu City, Cebu
Permanent
Full-time

1 month ago

Job Description:Make property campaigns happen-flawlessly. Join Smartsourcing, a 4-Time Best Company to Work For!Hi! We're Smartsourcing, and we're hiring a full-time, on-site Sales Administrative Associate to support our dynamic real estate marketing team. If you're all about precision, scheduling, and keeping campaigns running smoothly, this role is your perfect match. Here at Smartsourcing, we don't just talk about growth, innovation, and authenticity-we live it, every day.Where? 📍JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 CebuPosition OverviewThe Sales Administrative Associate supports the sales and marketing teams by managing advertising schedules, coordinating marketing campaigns, maintaining property listings, and handling general administrative tasks. This role ensures the timely and accurate execution of property marketing activities and smooth communication between agents, vendors, and internal teams.Key Responsibilities

Produce and manage advertising schedules across all marketing channels.
Load and update property listings on portals such as REA and Domain.
Proofread marketing materials including boards and brochures to ensure quality.
Produce Pricefinder reports and weekly CMA reports (approx. 40 per week).
List properties and update internet listings regularly.
Book and coordinate photography, videography, floor plans, and copywriting appointments.
Confirm marketing orders in Campaign Track for upcoming campaigns.
Set up and record all authority forms, Box and Dice entries, and associated documentation.
Handle vendor-paid marketing through Campaign Agent.
Manage advertising for open-for-inspections via Google Sheets and online platforms.
Set up and manage social media marketing campaigns using EngageBook and Social Max.
Coordinate Domain print media campaigns.
Manage auction cancellations or reschedules, including updating websites, brochures, and boards.
Order and coordinate printing of brochures, boards, drop cards, window cards, arcade window vinyls, and internal brochures.
Coordinate marketing updates directly with suppliers for copy changes, floorplan edits, photo reshoots, and production corrections.
Refresh online marketing weekly for current listings.
Convert sales methods online (e.g., auction to private sale) and coordinate updates to listings, brochures, and SOI.
Manage price changes and record sales authority information.
Oversee drone selection details including pin locations and land sizes with suppliers.
Prepare off-market listings in Campaign Track and upload to company website.
Record QR code information, manage downgrades, and process rental assessment requests.
Finalize sales of online listings once unconditional.
Upload Contracts of Sale (COS) and Vendor Statements (VS) to the Residential Tenancies Authority (RTA).

Systems & Tools Utilised

Campaign Track
Box and Dice (admin access)
Real Time Agent
Property Data
Impress (photography booking portal and cloud)
Social Max (social media booking portal)
Briner
Internal HUB
REA and Domain (admin access)
Campaign Agent
Pricefinder
EngageBook (social media management)
Residential Tenancies Authority (RTA) portal

Requirements:

Previous experience in real estate administration or real estate sales support.
Familiarity with the Systems and Tools used.
Exceptional organisational skills and attention to detail.
Ability to manage multiple priorities and deadlines effectively.
Strong communication and interpersonal skills.
Proficient in Microsoft Office and Google Workspace.
Comfortable working with multiple real estate marketing platforms and software.
Ability to proofread marketing content accurately.
Proactive, self-motivated, and a team player.

Benefits:Step Into the Smartsourcing Experience 😄Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fourth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title-it's a testament to our commitment to making Smartsourcing an incredible place to build a career.Why You'll Love Working HereAt Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

😊 Fixed weekends off

🎄 5-day Christmas Leave

👩‍⚕️ HMO coverage for you and your dependent/s from Day 1 of employment

⛑️ Group life insurance from Day 1 of employment

😋 Free lunch + soft breakfast every day

☕ Free coffee every day (latte, americano, or cappuccino) made by our in-house barista

💰🥤 For the night shifters, additional NIGHT DIFF

⛹️ Sports wellness clubs including hiking and free-diving

🏋️ Subsidised gym membership at Anytime Fitness

🤝 Engagement bonuses

🏆 Over-the-top monthly, quarterly, and annual performance bonuses

🙌 Exclusive discounts in selected restaurants and merchants

🥳 Themed BFFs, monthly knockoffs, summer parties

🧘🏼‍♂️ Community give-back programs and personal development workshops

And so much more!

We're not just another outsourcing company. We're building something that actually matters here - a place where good work meets good culture.From listings to launch day-you're the one who makes it all happen. Join Smartsourcing as a Sales Administrative Associate and keep the momentum going.

Smartsourcing

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