Procurement Specialist

• Identify and research potential suppliers - responsible for researching and identifying potential suppliers for the organization's needs.
• Manage supplier relationships - manage relationships with existing suppliers and negotiate contracts and pricing.
• Develop procurement strategies - develop procurement strategies that ensure the organization's needs are met while minimizing costs and risks.
• Source and purchase goods and services - source, and purchase goods and services required by the organization, including negotiating contracts and pricing.
• Ensure compliance with procurement policies and regulations - ensure that all procurement activities comply with organizational policies and regulations.
• Manage procurement records and data - maintain accurate records of procurement activities and use data to inform procurement decisions.
• Manage procurement budget - manage the procurement budget, including forecasting costs and implementing cost-saving strategies.
• Coordinate with other departments - coordinate with other departments, such as finance, accounting, and legal, to ensure that procurement activities align with organizational goals and objectives.
• Conduct market research - conduct market research to identify trends, opportunities, and risks related to the procurement of goods and services.
• Evaluate supplier performance - evaluate supplier performance to ensure that they meet quality, delivery, and service level requirements.

• Maintains complete database of all suppliers with contacts and accreditation documents.
• Expands supplier database.
• Compares prices, specifications, and delivery dates in order to determine the best bid among potential suppliers. Conduct canvassing from at least 3 suppliers who could provide the lowest price and acceptable product and service quality with supporting documents.
• Conducts background check of suppliers.
• Negotiates for lower cost of all materials, supplies, etc. for purchasing.
• Ensures proper recording/orderly filing of each transaction.
• Obtains reasonable payment terms.
• Ensures that purchases are duly accounted for by personally checking the deliveries of the equipment/materials/supplies.
• Checking shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Locates suppliers, using sources such as catalogs and the internet, and interview them to gather information about the products to be ordered.
• Determines if inventory of quantities is sufficient for needs, ordering more materials when necessary.
• Responds to customer and supplier inquiries/other concerns.
• Contacts supplier in order to schedule or expedite deliveries and to resolve shortage, missed or late deliveries, and other problems.
• Reviews requisition orders in order to verify accuracy, terminology, and specifications.
• Branch opening kit/equipment purchase.
• Monthly costing report of all the purchased orders for Commissary Department.
• Creates new product costing based on suppliers cost and submit it to Accounting and Finance Manager for final product costing.

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