SOP & Systems Architect (Notion + AI)

Philippines
Permanent
Full-time

1 month ago
Apply easily

FreedUp is a fast-growing Executive Assistant agency based in Austin, TX. We partner with elite founders and executives to help them delegate effectively, install systems, and reclaim their time.We are hiring an SOP & Systems Architect to design and build custom operating systems for our clients. Every new FreedUp client receives a tailored delegation and workflow system built in Notion. This role owns the creation, structure, and continuous improvement of those systems.You will work closely with founders, executive assistants, and internal operations to translate messy workflows into clear, documented, scalable SOPs. This is a hands-on role for someone who loves systems, clarity, productivity, and building clean processes that actually get used.This role is critical to client success and long-term retention. You won’t just document tasks — you’ll design operational leverage.Requirements

3+ years of experience in operations, systems, process documentation, client success, or project management
Advanced proficiency in Notion, including databases, relations, rollups, templates, and dashboards
Experience building SOPs from scratch in fast-moving environments
Strong written and spoken English (C2 level preferred)
Ability to manage multiple systems and clients simultaneously
Strong organizational skills and attention to detail
Ability to take messy inputs (Looms, notes, conversations) and turn them into clear documentation
Comfort working remotely with distributed teams
High ownership, professionalism, and discretion
Experience with Zapier or other automation tools
Experience using AI tools like Claude, Claude Co-work, or ChatGPT for documentation and workflows
Strong interest in productivity systems and frameworks

Nice to have (but not required):

Familiarity with concepts from books like Getting Things Done, Building a Second Brain, or Atomic Habits

Benefits

Fully remote role
Opportunity to work closely with founders and leadership
Meaningful ownership over client systems and internal processes
Significant growth and upward mobility as the company scales
Performance-based bonuses
Paid time off
HMO after 3 months

FreedUp