Administrative Assistant

ITVT Philippines Inc.

Pasig City, Metro Manila
Permanent
Full-time

30 days ago

Area of Responsibility:

Agenda coordination
Travel expense reports
Calendar management for the Managing Director: coordination of calendar, scheduling meetings and acting as contact between the Managing Director and employees
Aid the Managing Director in preparing for internal or external meetings
Responding to emails and document requests on behalf of the Managing Director
Project time entries booking in Project Service Automation (PSA)
Responsibility includes coordinating with Back Office (BO) and Project Management Office (PMO) regarding time entries
Creation of PowerPoint presentations, roadmaps, and other project documentation materials
Responsibility may include travel arrangements and joining the Managing Director in business trips
Responsibility may include being assigned to internal or external projects in support of the Managing

Typical Activities

Daily one-on-one meeting with the Managing Director to discuss plans for the day
Creating PowerPoint presentations as directed by the Managing Director (e.g. transferring a website content to a PowerPoint presentation)
Month-end meeting with the Managing Director to finalize PSA Time Entries

Job Requirements:Background

Undergraduate or with Degree in Economics, Business Management, Accounting or any business-related field

At least 0-1 year experience in administrative support
Solid knowledge of office management systems (Microsoft Office suite such as Word, Excel, PowerPoint, Outlook, Teams etc.)
Preferably has experience in managing calendars, scheduling meetings, and coordinating travel arrangements

Skills

Strong attention to detail and ability to multi-task
Preferably has the ability to work independently, prioritize and solve problems proactively
Ability to focus on deadlines and deliverable
Preferably has the ability to think critically with excellent problem-solving abilities
Clear and effective communication skills
Flexible and excellent time-management skills
Excellent organizational and data management skills

Work from Home
Special Leave Benefits for Women
Paid Holidays
Medical / Health Insurance
Paid Sick Leave
Flexitime
Life Insurance
Paid Vacation Leave
Maternity & Paternity Leave

Other:

Bereavement leave
Medical Cash Allowance
Referral Bonus
Company provided asset

Entry Level / Junior, Apprentice IT and Software Computer Software / Engineering 1 opening Bachelor's degree graduateITVT has been concentrating since 2001, with more than 180 employees, on the implementation of innovative branch solutions for the industrial and energy sectors. With professional advice, reliable project implementation and the subsequent 24/7 support according to ITIL standards, we create sustainable customer satisfaction. As a DIN ISO 9001 , DIN ISO 14001 and DIN ISO 27001 certified company and Microsoft Alpha Partner from the very beginning, we know what is important. In particular, the data security of our customers is very important to us. For this reason, ITVT operates several high-security data centers in Germany for its customers. The Federal Data Protection Act therefore applies.

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