Business Center Analyst - ORMOC, LEYTE

San Miguel Corporation

  • Ormoc City, Leyte
  • Permanent
  • Full-time
  • 2 months ago
Work Site: DBSM, Ormoc, Leyte
  • Sales Liquidator
  • Receives delivery and sales documents of poultry and meats (P&M) finished products and spice mixes such as, but not limited to, Delivery Receipt (DR), Sales Invoice (SI), Shipment Document, Issue Form, Receiving Report (RR), Counter Receipts, Chicken Station Receiving Report (CSRR), crates transaction documents from third party trucking services contractors and verifies its completeness and accuracy;
  • Checks and validates the correctness of the summation of the quantity/unit of measure written in the issue form and verifies if the summation tallies with the total quantity written in all DRs and Sales Invoices;
  • Checks that documents are properly signed with printed names; manual entries entered are legibly written and highly readable and countersigned by the person who made the entries;
  • Discrepancies/disputes are reported immediately (as soon as Sales Liquidators noticed it) to the SMFI Sales Liquidation Analyst for prompt resolution or in case of wrong summation to the concerned Plant/Warehouse for correction and adjustment in the entry in SAP.
  • Executes/runs the SAP Sales Liquidation Program to liquidate/settle the sales transaction;
  • Creates billing documents for post-invoice transactions, displays and prints the corresponding sales invoices per customer;
  • Posts “claims to hauler” in the billing systems in case of excessive shrinkages, shortages, in deliveries;
  • Prepares credit memo (CM)/debit memo (DM) for pre-invoice accounts;
  • Practices 5S in workspace keeping the workspace tidy and ensures all documents and copy of the document transmittal are safe and secured; Observes the characteristics of a good record system;
  • Executes the SAP transmittal programs and transmits the hard copies of documents e.g. sales invoices, delivery receipts, etc. to Finance/P&M Sales group and Great Food Solutions (GFS) Supply Chain.
  • Generate shrinkage report per outlet, per truck, per customer.
  • Accomplishes Liquidation Status Report e.g. reason for unliquidated shipment, incomplete documents submitted, signatures without printed name, non-submission of documents for liquidation by the trucker, etc.
  • Monitor, validates and liquidates all creates issuance and return transactions.
  • Reports immediately any technical problems encountered e.g. connectivity problems, SAP program related issues, deliveries that cannot be liquidated due to errors, crates transactions errors, etc.
  • Billing Assistant
  • Creates shipment cost after the liquidation
  • Checks if shipment document are fully liquidated with goods receipts.
  • Identify proper distribution centers where the expense should be charge.
  • Stamp mark the shipping documents along with the shipment number created, to be used during SOA submission.
  • Checks the authenticity of the attached documents for processing; Should ensure that documents are properly signed with printed names; manual entries entered are legibly written and highly readable and countered sign by the person who made the entries.
  • Shipment Documents (DS)
  • Delivery receipts (DR)
  • Other required documents (Toll fee, Parking fee, etc).
  • Calculate the accuracy of reference and figures;
  • Validate reference from the source to destination of trips, volume (kg) trunked or delivered, toll fee, parking fee, pass thru fees, and demurrage claimed if any.
  • Checks the rate being used per trip, discrepancies/disputes should be immediately adjusted in SAP and countersigned SOA by the person who made the entries.
  • Validates if transactions are properly recorded in SAP to ensure accuracy of final bill.
  • Discrepancies/disputes are reported immediately to the SMFI Logistics Coordinator for prompt resolution or disposition.
  • Process the SPO printing and approval to send the document to SSC for payment.
  • Prepares detail status report of received SOA per service provider such as;
  • List of shipment cost posted within the month
  • Total SOA processed and submitted to SSC within 15 days
  • Total SOA not yet process
  • Exception report for SOA with discrepancy issues
  • Other billing reports as needed by SMFI Logistics Coordinator.
  • Answers questions and handles complaints from customers related to billing.

San Miguel Corporation