Office Manager - PH / SG offices
Xendit
- Manila City, Metro Manila
- Permanent
- Full-time
- Team: General & Administration (G&A)
- Overview of responsibilities
- The go-to person for all admin needs - the life blood of the office! :)
- Manages & travels between both the Philippine and Singapore offices
- Oversees office maintenance & logistics, including maintaining cleanliness & upkeep of general premises, manning Front of House, organizing food & supplies/ inventory/ deliveries, and supervising housekeeping staff
- Ensures office compliance with all rules set by building management and by our compliance team by managing office records and contracts
- Owns all budgeting, expense management & vendor management work streams including canvassing/ RFP/ PO, purchasing/ installation, and contracting/ payments/ invoicing; works closely with IT, HR, and Finance
- Meets operational demands by organizing company events, fulfilling administrative and maintenance requests, and providing general support to office staff, guests, and visitors
- Impact of team & role
- Help Xendit Philippines grow its TPV and Net Revenues
- Help Xendit provide world class service by ensuring efficient operations
- 2-3 years experience as Office/ Admin Manager
- A detail oriented problem solver, an independent and fast learner
- Skilled working under tight deadlines and in a fast-paced environment, and able to prioritize urgent and important requests to manage daily workload
- Have an upbeat, positive attitude; are a team player
- Skilled at working across functions/ countries and engaging with multiple internal teams (e.g. HR, IT, Finance, Compliance, Legal) and external stakeholders (e.g. vendors, suppliers)
- Believe in constantly learning and improving. This includes being open to feedback and coaching for improvement.
- Previous exposure to scaling a company from 200 to 1000+ employees in a tech, B2B/B2C, SaaS, e-commerce, or payments startup environment
- Supervise the housekeeping staff (cleaners, drivers)
- Oversee Front of House operations including but not limited to visitor management, security, cleaning, events setup, shipping/receiving supplies
- Use your professional experience in compliance, administration, and process improvement to tackle our daily issues within operations
- In collaboration with cross-departmental teams (HR, IT, Finance, etc.), work on creation, coordination, and delivery of programs such as: new hire onboarding, guest reception, snacks/beverages/food, special events, building maintenance, security, mail and shipping
- Manage space planning, coordinate changes, and update internal systems
- Oversee office vendor procurement which include invoice processing, contract review, and service maintenance for soft and hard services