Accounts Receivable and Admin Clerk

Quezon City, Metro Manila
Permanent
Full-time

1 month ago

We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!Statewide Oil Job DescriptionJob title: Accounts Receivable & Admin ClerkDepartment: AdministrationPerson:Reporting to: Financial ControllerLocation:DIRECT REPORTS: No supervisory dutiesPOSITION SUMMARY: This position’s prime role is to maintain the accounts’ receivable function. This includes but is not limited to generating invoices and statements, running aged reports, contacting customers about outstanding invoices, end of month reminders, credit insurance, PPSR registrations, general enquires and customer portals.Our Team Orientated Approach:It is expected that staff should actively promote, act, behave and make decisions that are consistent with the vision, values, and code of conduct of Perkal at all times. They must always act in a professional manner whether dealing with customers, suppliers, or other staff.All duties should be performed in a manner consistent with relevant legislation and occupational safety and health legislation along with Perkal’s operational procedures.ESSENTIAL CRITERIA:Qualifications:

None

Experience:

Experience in an administrative position
Experience in an Accounts Receivable System
Exposure to an integrated ERP system

Competencies (knowledge, skills, and behaviours):

Basic reading, writing and arithmetic skills
Accurate and Typing speed at specified level,
Strong administration skills – organised, thorough, systems-orientated with attention to detail
Ability to use Microsoft Office including Word, Outlook, and Excel
Ability to create a positive impression with a professional and courteous manner
Proactive, punctual, and reliable
Well-presented and good at dealing with stakeholders/clients
Ability to communicate at all levels
Professional verbal and written communication skills
Knowledge of filing systems and processes
Ability to work autonomously and in a team
Ability to prioritise work

MAIN ACTIVITIES:ActivitiesDescription of activities and responsibilitiesAccounts Receivable and Admin

Generate invoices and statements as requested
Run Aged Trial Balance report
Contact customers regarding outstanding invoices

Send First Request for payment emails for overdue accounts
Send Follow up reminders for overdue accounts
Send Credit Hold emails (as per list provided by Creditor Controller)
Send End of Month reminder emails
Credit Insurance – apply for increased credit limits and submit PPSR registrations via NCI portal (as requested by Credit Controller/Management)
Maintain and Review current PPSR registrations (list already started by Rob)
Respond to general enquiries in the AR email
Accessing/Using customer portals
Backup for Accounts Payable and data entry for project work

Recordkeeping and system work

File and archive information that ensures easy retrieval
Assist with reports by undertaking basic analysis and research
Maintain confidentiality and exercise discretion in all matters

OHS/Quality/Environment

Knowledge of relevant work documents and instructions
Knowledge of company policies
Comply with all work processes, procedures and JSA’s
Report all hazards, near misses and injuries
Initiate action to prevent the occurrence of product, process and quality system non-conformity and take corrective action when within positions authority
The employee must always act in a professional manner whether dealing with customers, supplier or other staff. The employees have a duty to operate in a manner that is consistent with all OH&S/Quality & Environmental policies of the company

Behavioural Expectations

Communicate in a solutions-focused positive manner, have ability to work under pressure and be resilient to juggle the competing priorities of the position.
Display a positive and respectful attitude including not breaching EEO & Discrimination laws.
Represent the organisation in a professional, proactive, and responsible manner displaying a ‘can do’ solutions-based approach.
Perform your responsibilities to a reasonable and acceptable standard with honesty and integrity.
Have a collaborative teamwork style with well-honed conflict resolution skills.
Engage in constructive team discussions whilst maintaining respect for individuals and their position.

Key Performance Indicators:GroupAccuracyContinuous Improvement in errors in the ERPJoin the A-Team and experience the A-Life!

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