Real Estate Executive Assistant

• Provide executive-level administrative support, including calendar management, scheduling, and travel arrangements.
• Prepare, edit, and manage correspondence, reports, contracts, and presentations related to real estate transactions.
• Coordinate meetings with clients, investors, brokers, and property managers.
• Maintain and organize property files, lease agreements, and transaction records.
• Assist in preparing financial reports, budgets, and property performance summaries.
• Conduct market research and compile data to support real estate decision-making.
• Liaise with internal teams and external stakeholders to ensure smooth operations.
• Handle confidential information with discretion and professionalism.
• Support executives in project management, ensuring deadlines and deliverables are met.
• Manage digital tools and platforms (CRM, property management software, MS Office, Google Workspace).
• Create basic spreadsheets and charts, and send out calendar invites on behalf of one of the department heads. ✅

• Bachelor’s degree in Business Administration, Real Estate, or related field (preferred).
• Minimum 3–5 years of experience as an Executive Assistant, ideally within real estate or property management.
• Proven track record of supporting senior executives and managing complex schedules.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Experience with real estate software (e.g., AppFolio, Yardi, Salesforce, or similar CRM tools).
• Strong organizational and project management skills.
• Ability to prepare professional reports and presentations.
• Competence in creating spreadsheets, charts, and managing calendar invites.

• Excellent written and verbal communication skills.
• Strong attention to detail and ability to multitask.
• Discretion in handling sensitive and confidential information.
• Professional demeanor with strong interpersonal skills.
• Ability to work independently and as part of a team.

Remote VA