Marine Executive (Manila) (S9940)
Direct Search Global
- Philippines
- Permanent
- Full-time
Briefly outline the reason for the existence of this role and how it contributes to the overall mission/goal of the organization.To support Marine Superintendents in addressing operational and technical concerns, overseeing the maintenance, and reviewing QHSE-related documents and other vessel documentation.Ensure efficient record-keeping, documentation, and the prompt organization of inspections to meet client satisfaction and adhere to company policies.Key Result Areas
– Monitoring Vessel Operations
– Managing QHSE Documentation (monthly vessel reports)
– Documenting Voyages
– Tracking Key Performance Indicators (KPI)
– Compiling Monthly Reports (MR)
– Timely Execution of Assigned Tasks
– Compiling Owners’ Monthly Reports
– Conducting Port State Control (PSC) Checks
– Monitoring Shippalm System
– Updating Q88
– Facilitating External Audits
– Coordinating Flag State Inspections
– Organizing Third-Party Inspections
– Managing Hot Work and Risk Assessments from vessels
– Following up on campaigns sent to vessels
– Overseeing Vessel Takeover Processes
– Processing Eye-share Invoices for FSI, external audits, voyage documents, and othersCritical Tasks
Key Result Areas (KRA) and Key Activities
– Compiling KPI & MR
– Following up and Reporting on PSC
– Investigating IncidentsDecisions Expected
Coordinate with team members to ensure the timely completion of reports.Educational Background and Work Experience
– Bachelor of Technology Graduate
– 5 years of experience in a ship management companyCompetencies
Functional Skills
– Efficient follow-up and maintenance of vessel records
– Timely completion of audits and inspections
– Preparation of various reports, such as KPI & MRCompetencies & Behavioral Traits
– Effective Communication Skills
– Analytical Thinking
– Willingness to assume additional responsibilities
– Prioritization and completion of assigned tasksWorking Relationships - Stakeholders
Internal
– Collaboration with Marine Superintendents
– Interaction with Marine Manager
– Coordination with CMS, Technical, EMS, Manning, Insurance, Accounts, Survey team, and MOL TrainingExternal
– Engagement with Flag, Class, and QI for voyage documentsKey Success Factors
– Effective Management of Change (MOC)
– Timely arrangement of audits and inspections
– Alignment of documentation with vessel trading requirements
– Utilization of In-house software application (Shippalm)