Administrative Assistant Manager – Japanese Speaker
Okada Manila
Philippines
Permanent
Full-time
21 days ago
MAJOR RESPONSIBILITIES AND DUTIES: To do oral translation in English and Japanese language during meetings. To translate business documents from English to Japanese, and vice versa Acts as a liaison and communication link to our team members/external customers for their Japanese related concerns/ inquiries. Internal language support for Okada Manila in Japanese related business. To provide a courteous, professional, efficient and flexible service at all times. To perform all duties and tasks in the assigned place of work based on the duty roster and standards set Ensures confidentiality of restricted and sensitive information. Works as a reliable team member and assists immediate superior and the department in completing projects and assignments. To be entirely flexible and adapt to rotate with different divisions of the Hotel. Maintains effective communication with the team and with other departments. To maintain good rapport and professional relationships with the staff in the place of work and other departments / divisions. To be fully conversant with all services and facilities offered by the Hotel. To handle guest inquiries / complaints in a courteous and efficient manner and assure follow-up with guests. Compile, collate, and analyze data as required. Assists immediate superior in developing and accomplishing reports and any studies or measurement tools. Performs general administrative duties, as required. Maintains a secure, effective and up-to-date filing system that is easily accessible, both manually and electronically. Manages the flow of correspondence and communication in the office, ensures that telephone and written communications are accurate and thorough and those that require immediate attention are prioritized Anticipates and assesses issues, risks or opportunities within the area of responsibility. Suggests effective and creative solutions to immediate superior and applies them when approved. To ensure that the place of work and surrounding areas are kept clean, safe, secure and organized at all times. Adheres to all company policies and procedures. To report for duty punctually adhering to set procedures for attendance and timekeeping. To maintain high standards of personal appearance including uniform, grooming and hygiene at all times. Participate in the Company's Corporate Social Responsibility program. Reduces waste materials and supplies by adhering to the Company's guideline on re-using and recycling. Conserves water and energy when possible. Reports accidents, injuries, unsafe work conditions and/or security issues to immediate superior. Performs other reasonable job duties assigned by immediate superior from time to time. JOB SPECIFICATIONS: Educational Requirement: 2 or 4-year degree holder of any related course or equivalent professional training Experience Requirement: 3-5 years of experience in an administrative / Executive Administrative role Technical Skills: Computer literate in MS Office (proficient in Word, Excel, and PowerPoint) Opera (PMS) exposure and or experience, preferred Able to type at 45 wpm with minimal errors Has good financial and business acumen Other Qualifications: With time management skills With excellent interpersonal skills Has the ability to multitask Has good command of both written and spoken English and Japanese language.