Executive Assistant

• Act as a strategic partner to executives, filtering priorities, preparing concise briefs, and supporting informed decision-making aligned with business goals.
• Build trusted relationships with ELT members and key stakeholders, representing executives professionally and ensuring timely, confidential communication.
• Manage executive inboxes end-to-end, including daily triage, drafting and proofreading correspondence, structured filing, version control, and audit-ready records.
• Proactively manage complex executive calendars with a 3–4 week forward view, maintaining recurring rhythms, resolving conflicts, and responding to changes within 24 hours.
• Coordinate meetings and forums end-to-end by preparing agendas and materials, confirming attendance and tech needs, capturing actions, and driving timely follow-ups.
• Support enterprise and executive business rhythms (e.g., ELT, RevCo, Town Halls, planning cycles) through clear cadences, pre-reads, logistics, and communications.
• Plan and manage executive travel and events end-to-end, including itineraries, venues, catering, budgets, and contingencies, ensuring accuracy and compliance.
• Track projects, tasks, and deliverables using central tools (e.g., MS Planner, Loop, Monday.com, SharePoint), ensuring visibility, zero overdue actions, and prompt escalation of blockers.
• Provide budget and expense oversight for travel, events, and departmental activities, including reconciliation, reporting, and supplier coordination.
• Drive continuous improvement by streamlining workflows, leveraging automation and AI tools, maintaining governance and confidentiality, and mitigating operational risks.

• Bachelor’s degree in Business Administration or related field preferred, with 3+ years as a C-Suite EA.
• Advanced proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Planner) and comfort with digital tools, automation, and AI.
• Strong organizational, time-management, and problem-solving skills, able to manage competing priorities and adapt to deadlines.
• Excellent communication skills for drafting professional correspondence and executive documentation, ensuring confidentiality.
• Proactive and independent work style, capable of building relationships and coordinating travel, events, budgets, and vendors.

• Salary increments on the 6th and 12th months, with annual performance appraisals
• 500K per incident HMO coverage + Dental & Optical benefits
• Career growth opportunities
• 2-week paid Christmas vacation
• 25K Educational Assistance
• Referral bonuses
• Leave encashments
• Company savings plan
• Fixed Schedule of Mon-Fri from 7 AM to 4 PM

VBP