Virtual Admin Assistant
Kinetic Innovative Staffing View all jobs
- Philippines
- Permanent
- Part-time
Administrative Team. This position involves effective communication and management of team functions.
Responsibilities include producing presentation materials, preparing for events, and supporting the Senior
Executive Assistant. The Administrative Assistant will also gain proficiency in company administration and handle
communication with the Chief Executive Officer and clients.
This role requires good and continuously improving understanding of Custom Learning Systems’ educational
programs and regular meetings with the Senior Executive Assistant to ensure alignment between expectations This list is not exhaustive, and additional responsibilities may be assigned as needed.
- Answer emails in a professional manner
- Assist in managing the Chief Executive Officer’s calendar and schedules
- Assist in specific committees and events preparation as assigned
- Follow up on task and project-related activities to ensure timely completion
- Maintain organized online filing systems for materials
- Manage and update Client Relationship Management systems e.g. Zoho CRM, SharePoint, OneNote, FTP)
- Perform data entry tasks with attention to detail
- Provide administrative support including email correspondence and preparing documents such as memos,
- Provide typing and other support to the Senior Executive Assistant
- Schedule internal and external calls and meetings efficiently
- Take accurate meeting minutes and prepare concise summaries
- Transcribe dictations and maintain records as needed
- Update, customize, and maintain presentation materials e.g. template
- 8-hour shift
- Monday to Friday (observing Alberta, Canada civic holidays)
- Remote position
- Mountain Time Zone
- Reliable and high-speed internet connection required
- Dedicated home office setup, free from noise and distractions