I. Program Management Support Prepares the necessary materials, information and logistics for the administration of needs assessment for employee formation programs Researches best practices and current trends on employee formation programs Summarizes reference materials prepares data in terms of needs, opportunities, and success factors for decisions and recommendations Consolidates program schedules and drafts annual program calendar with the Spiritual Formator/Program Officer and upon approval of the Head Monitors implementation of scheduled programs and updates the calendar Designs, disseminates, updates, and announces through online channels, emails, Blueboard Prepares logistical requirements for program runs (e.g. venue & transportation reservation, ordering of food, coordination with resource persons, venue set up, invitation/registration sign up, and attendance tracking, etc.) Attends employee formation programs and provides onsite logistical support Administers program evaluation tools, and summarizes feedback Provides initial analysis of data gathered and recommends improvements to the programs II. Frontline and Secretarial Support Serves as the frontline at the Office of the Ges Rector Attends to inquiries and requests received by the Church of the Ges Coordinates the flow of information internally and with offices Manages the appointments and schedules of the Rector, and arranges necessary logistical requirements Documents meetings, proceedings, and events organized and attended by the Rector Drafts letters, announcements, and correspondences of the Church of the Ges , for review and approval of the Rector Disseminates updates and announcements through communication channels Organizes the proper filing and repository of hard copy and electronic documents, records, and reports of the Church Provides help in preparing annual reports and website and social media postings Creates and maintains an online database of articles featuring Ges -related activities Provides administrative support to the Office of the Assistant Vice President for Ignatian Spirituality Formation, when necessary III. Resource Management Support Assists the Rector in annual budget preparation by collating documents and providing necessary data Maintains and tracks the Church's financial resources, monitoring expenses vis- -vis the approved budget Processes financial transactions for the Church, such as liquidation, cash advances, budget transfers, etc. Monitors the inventory of supplies and resources of the Church and Rectory (replenishment, proper storage, and good working condition) Ensures orderliness and cleanliness of the Church and Rectory, and reports maintenance works Prepares the drafts of the TORs and the SAWICs of the Ges Church Ministers for signing IV. Liturgical and Pastoral Support Manages the liturgical calendar and activity schedules of the Church of the Ges and Rectory Monitors and schedules the use and reservations of the Church, chapels, and other Church facilities Handles coordination and logistical support requirements for Church activities Coordinates with Church Ministers to ensure all liturgical roles are filled (e.g. lectors, etc.) Coordinates with Mass Presiders and Confessors for the Mass schedules, Confessions, and other liturgical events Provides logistical support to the Church and Rectory activities Attends and makes the Minutes of the monthly Ges Team meetings Minimum Qualifications Graduate of any Bachelor's Degree With at least 3 years of work experience in the administrative work With at least 1 year work experience in program implementation Previous work experience or familiarity with the Ateneo de Manila educational system is an advantage
