🏖️ Executive Assistant

Philippines
Permanent
Full-time

1 month ago
Apply easily

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins—clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:VA Role: Executive AssistantVA Rate: $8-9Availability: 40 hours/weekTime Zone: EDTTo streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.What to Prepare:1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: .2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: . ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT. Uploading a resume in a different format will result in delays, as you will be required to resubmit it using the correct template. ⚠️⚠️⚠️3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using ) and provide the link in your application. Before you do, check out these and . Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.Application Tips – Set Yourself Up for Success!🔹 Skip the Autofill Function! Manually enter your answers in the application form. There’s little to import from your resume, and your resume will be screened separately.🔹 For your Address: We only need your City/Municipality, Province, and Region—no need for full details yet!🔹 Applying for a Specific Job? Be sure to include the job code in your application.🔹 Referred by Someone? Let us know who sent you our way! Whether it’s a current Coconut VA, an influencer, or a Facebook group community leader, be sure to include their name. We offer referral bonuses for both you and your referrer (terms and conditions apply).
🔹 Reapplying? Your most recent submission will replace any previous ones. No need to submit multiple times—we’ll automatically consider you for any relevant openings, even if you applied for just one! If you need to update your resume or intro video, feel free to submit a new application.
🔹 Stay in the loop! Join our or for updates on open positions and job fairs.⚠️ Take a moment to review everything before hitting submit. Following these steps carefully will help avoid any delays or disqualification.RequirementsExperience Needed:-Provides administrative support functions including:-Meeting arrangements (outlook calendar meeting scheduling, zoom calls, restaurant reservations, etc)-Calendar management and updating Outlook Contacts-Conference call scheduling in all time zones; setting up zoom, video conferencing-Commission report processing, Monthly income tracking, updates to customer records and tracking deals-Organize and file all paperwork related to new and renewal deals; file electronically-Coordinate monthly billing for energy management services-Expeditiously track deal confirmations and capture information updates daily-Compile several industry reports to be used as data sources for deal activity. Tasks include data entry,organizing information in Excel from external data sources and handling internal reports-Transcribing email responses using pre written templatesGood to have:-Independent, highly organized individual. Must be extremely reliable and have a positive attitude.-Conserves Energy Broker’s time by being proactive, solution oriented and a confident communicator-Flexible and willing to adapt to dynamic office environment-Resourceful and creative in completing certain tasks without much direction or instructions-Willing to take on new responsibilities and can be held accountable for the completion of all assignments-Ability to follow up with all parties involved to make sure projects are completed correctly and on time-Able to work well under pressure and maintain professionalism under all circumstances; must have excellentcommunication skills; must be concise in fast paced trading environment.-Possesses the desire to excel; is self-motivated-Team player; communicates effectively with team in obtaining tools needed to provide support to the EnergyBrokerage Team.Non-negotiable Requirements:-Must be well versed in Microsoft Outlook, Excel, Adobe, and have strong internet research skills-Must have excellent organizational skills and writing skillsIndustry/Tools Experience:-Microsoft: Outlook, Word, Excel, PowerPoint-Adobe Acrobat-Zoom Video ConferenceBenefitsWe’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨✅ Competitive Salary – We recognize your skills and experience with a great compensation package.
✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year.
✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.Some benefits may vary. Full details will be provided during the onboarding process.

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