Executive Assistant
- Manila City, Metro Manila
- Contract
- Full-time
Type: Full-time, Independent Contractor
Location: Remote
Work hours: 9:00 AM – 5:00 PM US time zoneOverviewWe are seeking a highly capable and discreet Executive Assistant based in the Philippines to support a founder operating in the high-frequency trading (HFT) industry. This role is not a standard administrative position — it requires someone who can operate at pace, exercise exceptional judgment, and manage sensitive, high-stakes relationships with confidence.The ideal candidate will bring sharp prioritization skills, emotional intelligence, and discretion, combined with the ability to manage a fast-moving calendar, triage hundreds of Telegram messages daily, and act as a trusted gatekeeper across the client’s global network.Key ResponsibilitiesCalendar ManagementCoordinate a highly dynamic schedule with frequent last-minute changes.Rearrange and prioritize meetings with high-profile stakeholders as needed.Ensure the client’s calendar remains optimized for strategic priorities.Telegram Inbox ManagementTriage and manage hundreds of daily messages.Prioritize responses, escalate urgent matters, and clear inbox daily.Exercise judgment in drafting and sending replies on behalf of the client.Network & Relationship HandlingUnderstand and map the client’s network of relationships within the trading/crypto ecosystem.Prioritize communications with high-value contacts and strategic partners.Maintain professionalism and discretion with sensitive, high-stakes interactions.Operational & Strategic SupportTrack and follow up on key tasks, ensuring nothing falls through the cracks.Anticipate the client’s needs and act proactively in high-pressure situations.Provide a balancing perspective — knowing when attention to detail matters versus when speed and pragmatism are more critical.Candidate Qualities & RequirementsExperience: 3+ years as an Executive Assistant, ideally in fast-paced, high-stakes environments (finance, trading, consulting, or tech).Skills:Calendar and inbox management at an executive level.Typing speed minimum 60 WPM.Strong command of English (written and verbal).Excellent prioritization, decision-making, and task triaging skills.High emotional intelligence (EQ) and strong judgment in sensitive contexts.Traits:Discreet, trustworthy, and highly professional.Decisive, fast-paced, and comfortable making judgment calls.Adaptive to the client’s preferences and able to learn new systems quickly.Confident enough to push back or reprioritize when needed.