Job Description Begin a fulfilling career journey with Tindall Gask Bentley, a distinguished legal powerhouse established in South Australia in 1970. Now the largest plaintiff law firm in the state, TGB is renowned for its exceptional family law and wills & estates teams. With an expanding footprint in Western Australia, the Northern Territory, and Queensland, TGB's lawyers are recognized leaders across diverse legal fields, offering expert insights on personal injury, workers compensation, employment, family law, estate planning, criminal law, commercial, property, and more. Here, you'll be immersing yourself in a dynamic, forward-thinking team that values excellence, integrity, and a commitment to guiding clients through legal challenges. Work alongside industry leaders, gaining exposure to a broad spectrum of legal domains and contributing to a culture of legal brilliance. Job Description As an Executive Assistant , you'll hold a pivotal role in our client's legal operations. Your responsibilities encompass a wide array of essential tasks, from receiving and preserving transcribed letters, court forms, and filing notes, to meticulously managing our client's firm's software system. Employment Type: Full-time Shift: Day Shift (Mon - Fri 06:00 AM - 03:00 PM) Work Setup: Hybrid, Ortigas/Quezon City Perks: Day 1 HMO, Above-market salary, Global exposure What do you need to succeed 5+ years' experience working as a Legal Assistant/Executive Assistant (professional services environment advantageous) Must have experience supporting an Australian or international law firm Excellent spoken and written English Advanced MS Office skills Advanced typing skills/speed High-level organizational skills and ability to meet set deadlines. Self-motivated with a high level of initiative and the ability to work autonomously as well as part of a team Corporate presentation and communication skills What awaits you in this role Lawyer Dictation Receive and save transcribed letters, court forms, and file notes. Save documents to the client's individual file in the firm's software system (Affinity), and forward the electronic links to the lawyer and their Adelaide-based personal assistant. Additional details regarding document naming will be provided. Opening files on Affinity Work from a 'new instruction sheet' to enter information into the Affinity system for opening new client files. This involves a data entry task that may vary slightly across different practice types. Sending clients re (and associated authorities for PI matters) and monitor/save them upon their return Once a file is opened, send a letter to the client providing them with all necessary details regarding the work to be done, the approach, and the associated charges. This letter is referred to as a 'Retainer.' Compile these Retainers using a template, save them to Affinity, and email them to the lawyer for approval, followed by sending them to the client when approved. Occasionally, other documents may be sent to the client along with the Retainer. Compilation of electronic briefs When collaborating with a Barrister and a matter is heading for trial, ensure they receive a copy of all relevant information pertaining to the client's matter. Save these documents in the client's Affinity matter and compile them into a 'bundle' of documents known as a Brief for the Barrister. Compile this brief electronically, working with a List of Documents or an Index, and then email it to the lawyer for review before sending it to the Barrister. Amendments to documents Often, lawyers will make amendments through handwritten notes on previously transcribed documents. Ensure these amendments are incorporated into the original document and save the updated version to Affinity. Additionally, email a copy back to the lawyer for their approval. Drafting Documents Utilize templates to either type provided information into a template document or copy and paste it into the template document. While these documents may vary in type, the underlying task remains essentially the same. Gathering information from new clients before their first appointments Send a standard template email to potential new clients to collect information from them prior to their initial appointment. Once this information is returned, forward it to the lawyer and their Adelaide-based personal assistant. Why choose us Day 1 HMO coverage Competitive salary package Hybrid work set-up Prime office location Day shift schedule Standard government and Emapta benefits 20 annual leaves to be used on your discretion Direct exposure to international clients Realistic career growth opportunities Upskilling through Emapta Academy Diverse and supportive work environment Who are we Discover a world of possibilities at Emapta , where your career takes flight in stability and growth. Join a team that thrives on camaraderie, supporting each other to achieve excellence together. Experience the satisfaction of being recognized for your contributions with competitive compensation packages that reflect your skills and commitment. Immerse yourself in a positive work culture that encourages collaboration, innovation, and personal development. We provide you with the platform for your success, empowering you to reach new heights in a supportive and inclusive environment. With a wide roster of international clients from various industries and a proven track record of success, Emapta offers a stable foundation for . Team up with like-minded professionals who are passionate about making a meaningful impact through premium global opportunities at your fingertips. Apply now and create a better future with us. #EmaptaExperience
