Document Controller (Australian Client/Day Shift)

• Maintain the Project Document Register (PDR) / SDR in accordance with company and client requirements.
• Manage, organise, and maintain all project documentation in compliance with company and industry standards.
• Allocate unique document numbers, maintain revision integrity, and ensure metadata (titles, disciplines, issue purpose, etc.) are accurate and complete.
• Ensure strict version control, document accuracy, and timely distribution of technical documents, drawings, and project files.
• Manage the storage, distribution, and retrieval of all project documents.
• Verify that each document has been reviewed and approved by authorised personnel prior to release/issue.
• Manage all transmittals (internal and external) ensuring traceability of issue purpose, recipients, and revision history.
• Coordinate document control interfaces with clients, vendors, and subcontractors, ensuring alignment with their numbering and transmittal systems.
• Maintain electronic filing systems ensuring accessibility, security, and confidentiality of documents.
• Withdraw and archive superseded documents promptly; clearly mark obsolete copies as “Superseded.”
• Track document statuses and maintain an updated register of all documentation.
• Participate in audits, provide evidence of document control compliance, and implement corrective actions as required.
• Support training and guidance for project staff on document control procedures and usage of the EDMS.
• Generate and prepare the Expediting Report every Friday.

• Provide administrative assistance to project and management teams.
• Draft and prepare correspondence, reports, and presentations.
• Schedule meetings, take minutes, and follow up on action items.
• Assist with general office tasks such as data entry, filing, and record keeping.
• Support HR/Finance departments with documentation when required.

• 2-3 years experience as a Document Controller, preferably in Mining, Construction, or Engineering industries.
• Strong knowledge of document management systems, version control, and compliance requirements.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication skills and ability to coordinate across teams.
• Experience with administrative tasks and office support functions.
• Ability to work independently with minimal supervision.

• Attractive and competitive salary
• Tenure-based and Performance-based incentives
• Paid time off
• Unlimited cash incentives for hired referrals
• Engagement and Recognition programs
• HMO on day 1
• Work-life balance with a 37.5h week and free weekends
• International career growth and clients
• Opportunities to travel abroad
• Modern air-conditioned offices, located along MacArthur Highway (easy public transportation access), near residences, malls, and restaurants
• Fun and inclusive working environment and great working culture
• Dedicated local support with local Management, HR, onboarding, payroll, and ICT
• Access to unlimited training and micro-competencies to advance your skills

Brainbox