Executive Assistant

Helper Heroes PH

Philippines
Permanent
Full-time

1 day ago
Apply easily

Helper Heroes PH is looking for a proactive and detail-oriented Executive Assistant to support our Operations Manager in day-to-day activities. This role is key in keeping our operations smooth, ensuring candidate interviews run on time, and helping manage the fast-paced workflow of our growing home care virtual assistant agency.What You’ll Do:

Act as the right hand of the Operations Manager in daily tasks and priorities.
Remind candidates of their interviews via calls, texts, and emails.
Send out and manage calendar invites for interviews, ensuring all schedules are updated.
Keep records of candidate interviews and status updates.
Track deadlines, compliance requirements, and follow-ups.
Handle email management, drafting, and basic correspondence.
Prepare simple reports, presentations, and documents as needed.
Assist with onboarding and orientation coordination for new VAs.
Provide general administrative support to the team when required.

Requirements

Strong organizational and time management skills.
Excellent communication skills (both written and spoken).
Comfortable making reminder calls and handling professional correspondence.
Tech-savvy – able to work with Google Workspace (Gmail, Calendar, Docs, Sheets, Meet) and willing to learn new systems
Reliable, resourceful, and able to work independently with minimal supervision.
Previous EA or administrative experience is a plus.

Work Setup:

Laptop or desktop
Reliable internet (at least 25 Mbps), backup connectivity/power recommended
Quiet workspace and professional phone etiquette

Benefits

Competitive Base Pay: We offer the highest base pay in the home care industry!
Make a Difference: You’ll play a key role in ensuring that clients receive the best care possible.
Growth Opportunities: As we grow, so will you! There’s plenty of room for advancement and learning.
Fun & Supportive Team: We’re a tight-knit group that values collaboration, compassion, and a good laugh.

Why Join Helper Heroes PH?We are a growing VA staffing agency with a strong focus on supporting home care companies in the U.S. As part of our team, you’ll play a vital role in supporting our operations and contributing to a meaningful mission—helping connect caregivers and agencies through reliable virtual support.

Helper Heroes PH