Property and Facilities Officer

• Oversee daily facility operations, ensuring a safe, functional, and welcoming environment for staff, clients, and visitors.
• Develop and manage preventive maintenance schedules for building systems, plumbing, and electrical systems.
• Coordinate and supervise air conditioning repairs and ensure facilities systems operate efficiently at all times.
• Conduct regular inspections of facilities to identify and address maintenance needs/basic repairs (lights, doorknobs).
• Serve as the primary liaison with contractors and vendors for maintenance, repair, and construction projects.
• Ensure contractors adhere to safety standards, timelines, and agreed-upon quality metrics.
• Evaluate vendor performance and negotiate contracts to achieve cost-effective solutions.
• Collaborate with architects, designers, and contractors to plan and execute the construction or renovation of clinics or offices.
• Monitor project timelines, budgets, and quality, ensuring all construction complies with organizational standards and local regulations.
• Coordinate and oversee the installation of utilities, furniture, and equipment in new or renovated spaces.
• Facilitate handover processes, including the review of completed projects and addressing any defects or issues.
• Ensure facilities meet all health, safety, and regulatory requirements, particularly in healthcare environments. Become the company’s safety officer and pollution control officer.
• Conduct risk assessments and implement corrective measures to address identified hazards.
• Support emergency preparedness efforts, including equipment testing, evacuation drills, and response planning.
• Assist in preparing and monitoring the facilities and construction budgets.
• Maintain accurate records of maintenance activities, repair logs, and construction expenses.
• Optimize the use of resources while ensuring high-quality outcomes.
• Prepare detailed reports on facility performance, project progress, and operational efficiency for management review.
• Communicate effectively with internal stakeholders to address facility-related needs and align on project objectives.

• Education: Diploma or degree in facilities management, engineering, construction management, or a related field.
• Experience: At least 3 years of experience in facilities management, including contractor coordination and project management for builds or renovations.
• Technical Skills: Knowledge of facilities, construction processes, and building regulations.
• Strong organizational, multitasking, and problem-solving abilities.
• Excellent communication and negotiation skills.
• Can work independently and is used to creating processes from scratch

• Paid Vacation Leave
• Paid Sick Leave
• Medical / Health Insurance

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