Service Coordinator

ScalableOS

  • Manila City, Metro Manila
  • Permanent
  • Full-time
  • 20 days ago
This is a remote position.SUMMARYThe Service Desk Dispatcher is responsible for real-time intake, prioritization, routing, and coordination of service requests to ensure tickets are assigned to the right technician, at the right priority, at the right time. This role is critical to SLA compliance, technician utilization, queue health, and client experience.The Dispatcher acts as the traffic controller of the service desk, maintaining flow, reducing bottlenecks, and ensuring work is executed efficiently and consistently with pre-determined MSP standards. The dispatcher is also responsible for auditing the customer agreements monthly for add, moves and changes within the service level that we provide.JOB RESPONSIBILITIES
  • Ticket Intake & Triage
  • Monitor all incoming tickets via phone, email, portal, and monitoring alerts
  • Perform initial triage, validation, and categorization of tickets based on pre-determined SLEs – both internal and external.
  • Ensure accurate ticket type, sub-type, priority, and SLA assignment is done on every ticket.
  • Identify and escalate P1 / P2 / P3 incidents immediately per escalation procedures and SLEs
  • Dispatching & Scheduling
  • Assign tickets based on:
  • Technician skill set & tier
  • Workload and availability
  • Client priority and SLA
  • Urgency and business impact
  • Department training guidelines.
  • Schedule on-site visits, remote sessions, and follow-ups
  • Balance workloads to maximize technician utilization and throughput based on pre-determined KPIs, data, etc.
  • Prevent queue stagnation and aging tickets based on company internal 5 pillar rules (first touch in under 15 minutes to the customer, no ticket is to have more than 2 hours of time by a tech, no tech is to have a ticket for more than 5 days, remember to enter complete and accurate resolution notes, and enter travel time)
  • Queue & Workflow Management
  • To actively manage and report on:
  • Unassigned ticket queues
  • SLA timers and breach risks
  • Aging and stalled tickets
  • At-risk clients
  • Reassign or escalate tickets as needed to maintain service levels
  • Enforce ticket hygiene standards (travel time separation, notes, time entries, status accuracy)
  • Assist in ticket closure, and looking for items that need to be sent to billing for invoicing the customer for parts/labor.
  • Communication & Coordination
  • Serve as a central communication point between:
  • Service Desk Technicians
  • Service Delivery Manager
  • Account Management (when required)
  • Provide status updates to account manager, internal teams and clients when appropriate.
  • Ensure proper handoffs between tiers and shifts based on pre-determined policy standards.
  • Process & Quality Enforcement
  • Ensure adherence to:
  • Incident, Request, and Change Management processes
  • Client-specific SLAs and support agreements
  • Identify recurring dispatch issues and recommend process improvements
  • Support continuous improvement initiatives within Service Delivery
  • Process & Quality Enforcement
  • Ensure adherence to:
  • Incident, Request, and Change Management processes
  • Client-specific SLAs and support agreements
  • Identify recurring dispatch issues and recommend process improvements
  • Support continuous improvement initiatives within Service Delivery
QUALIFICATIONS
  • Experience in an MSP or IT service desk environment
  • Working knowledge of:
  • PSA tools (e.g., ConnectWise Manage, IT Glue, Datto)
  • ITIL-aligned service workflows
  • Strong understanding of:
  • Ticket prioritization
  • SLEs / SLAs
  • Technician tiers and skill alignment
  • Fluent in English. Including reading, writing and presentation of information, reports, etc., to management and other team members
  • Exceptional organizational and multitasking abilities
  • Strong attention to detail
  • Calm and decisive under pressure
  • Clear, professional communication
  • Ability to manage competing priorities in real time
JOB REQUIREMENTS
  • Should be willing to accept a long-term work-from-home arrangement.
  • Should be amenable to a permanent night shift schedule.

ScalableOS