Remote Administrative Assistant

Metro Manila
Permanent
Full-time

6 hours ago

Job Description:Looking for Philippines-based candidatesJob Role: Remote Administrative AssistantCompensation range: 1200AUD - 1500 AUD / MonthlyEngagement type: Independent Contractor AgreementWork Schedule: This role is expected to align with the AU business hours (approx. 10 AM - 6 PM, Monday to Friday) for collaborationWho We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.Who The Client Is:We are a growing Accounting services firm supporting clients across accounting, tax, and business accounting and advisory sectors. With a reputation for excellence and client care, we are now seeking a dedicated Remote Administrative Assistant to support our team and clients with high-level administrative and secretarial tasks.Role Overview:This role is ideal for someone who is highly organised, reliable, and proactive, with excellent attention to detail and the ability to work autonomously. The ideal candidate will have experience supporting professionals in Australian accounting firms, and familiarity with handling secretarial tasks, managing client communications, and using relevant tools and platforms.Key Responsibilities:

Manage calendars, book appointments, and coordinate meetings across multiple time zones
Liaise with clients and legal professionals for entity set-up, trust deed execution, and related documentation.
Handle ASIC-related secretarial work including Form 484, Form 362, company renewals, and changes to corporate records
Monitor and respond to emails on behalf of team members, ensuring timely and professional communication
Maintain and update internal databases and document registers
Prepare, review, and format documents and correspondence with high accuracy
Provide admin support to team members across different departments
Assist with basic e-marketing and social media scheduling or content coordination
Ensure confidentiality, compliance, and accurate record keeping at all times

Requirements:Required Skills and Qualifications:

Strong attention to detail and organisational skills
A high level of maturity and discretion in handling sensitive information
Prior experience or exposure to e-marketing or social media coordination is desirable
Excellent verbal and written English communication skills
Proven ability to manage calendars and appointments independently
Self-motivated with the ability to work remotely and manage time effectively
Proficiency in Microsoft Office Suite, Google Workspace etc.

Preferred skills:

Experience working in or with an Australian accounting firm is highly regarded but not mandatory.
Understanding of ASIC requirements and company secretarial processes
Familiarity with Xero Practice Manager, Trello, Mailchimp or similar platforms is a plus. Experience or ability to use projects or GPT on ChatGpt.

What We Offer:

A flexible remote working environment with Australian-based hours
Opportunity to work with a supportive and dynamic team while reporting directly to the Principle Partner and Compliance coordinator
Exposure to Australian corporate, tax, and accounting frameworks
Long-term potential for growth and development in a professional services setting

If you're a self-starter with a passion for supporting high-performing teams and delivering exceptional service remotely, we'd love to hear from you.Work Arrangement & Expectations:This is a remote role that will be set up as an independent contractor engagement.To ensure alignment and transparency, successful candidates will be expected to:

Be available for meetings and collaboration during core [10AM-6PM AEST] business hours
Disclose any existing ongoing roles or client work
Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

Hunt St

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